Payroll Administrator

Impact Advisors

About The Position

The Payroll Administrator is responsible for the accurate and timely processing of payroll for employees while ensuring compliance with federal, state, and local regulations. This role maintains payroll records, administers payroll-related transactions, responds to employee inquiries, and collaborates with Human Resources, Finance, and management to ensure payroll accuracy and integrity. This is a professional-level position requiring prior payroll processing experience. While Workday experience is preferred, the ideal candidate will possess strong payroll fundamentals, sound judgment, and the ability to identify, investigate, and resolve payroll discrepancies. The successful candidate will demonstrate strong organizational skills, attention to detail, and a proactive approach to problem-solving, including the ability to recognize when payroll calculations may be inaccurate and take initiative to research issues and seek appropriate guidance.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field, or equivalent experience.
4+ years of payroll processing experience.
Strong knowledge of payroll regulations, wage and hour laws, payroll taxes, and compliance requirements.
Experience processing payroll adjustments, retroactive payments, garnishments, and other payroll exceptions.
Ability to identify payroll discrepancies and troubleshoot issues independently.
Strong organizational skills and attention to detail with a high degree of accuracy.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Excellent analytical, problem-solving, customer service, and communication skills.

Nice To Haves

Experience processing payroll within a professional services or consulting environment.
Experience with Workday Payroll and Time Tracking.
Experience processing multi-state payroll.
Certified Payroll Professional (CPP) certification.
Knowledge of payroll accounting and general ledger reconciliations.

Responsibilities

Process semi-monthly payroll for employees in accordance with company policies and applicable regulations.
Review and validate timesheets, attendance records, overtime, bonuses, commissions, and other payroll-related data.
Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, and direct deposit information.
Ensure compliance with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations.
Calculate and process payroll adjustments, retroactive pay, garnishments, tax levies, and other special payments or deductions.
Investigate payroll discrepancies and proactively identify and resolve calculation, processing, and compliance issues.
Reconcile payroll-related accounts and assist with month-end and year-end closing activities.
Prepare and distribute payroll reports for management, Finance, and Human Resources.
Coordinate payroll tax filings and support annual reporting requirements, including Forms W-2 and other regulatory filings.
Respond to employee inquiries regarding payroll, taxes, deductions, benefits, and timekeeping issues.
Assist with payroll audits and provide documentation to internal and external auditors as needed.
Identify opportunities to improve payroll processes, controls, and system efficiencies.
Maintain confidentiality of employee compensation and personal information.