Payroll Administrator

Kamaaina Kids•Kailua, HI

16h•Onsite

About The Position

Ready to take ownership of payroll operations in a mission-driven organization? Join Kamaʻāina Kids as a Payroll Administrator and help support a statewide team making a difference for Hawaiʻi’s keiki. This role plays a key part in supporting payroll operations for over 700 employees across more than 90 locations statewide. While we partner with an external payroll provider, this position is responsible for ensuring the accuracy, integrity, and coordination of all payroll-related data on our end. This is also a critical support role to the VP of Human Resources, helping ensure payroll and HR operations continue smoothly and accurately. Behind every accurate paycheck is trust. This role ensures employees are paid correctly and on time, payroll data is accurate and compliant, and operations continue seamlessly — even during leadership absences. You won’t just support payroll — you’ll help own and stabilize it.

Requirements

3+ years of mid-level payroll administration or HR/payroll experience
Strong understanding of payroll processes, deductions, and timekeeping systems
Experience working with a payroll provider, PEO, or outsourced payroll model
High attention to detail and accuracy
Ability to manage payroll-related processes independently
Strong organizational and problem-solving skills
Professional communication skills across all levels
Proficiency in Word, Excel and HR/payroll systems
Strong ability to prioritize tasks and remain focused in a dynamic environment with frequent interruptions
Must be eligible to work in the U.S. and reside in Hawaiʻi (or have plans to relocate).

Nice To Haves

Experience with HRIS or payroll platforms (PRISM, ADP, Paylocity, etc.)
Experience supporting multi-site organizations
Familiarity with Hawaiʻi payroll and employment practices

Responsibilities

Serve as the primary internal point of contact for payroll operations
Prepare, review, and submit payroll-related data to an external payroll provider/PEO
Review payroll reports and registers for accuracy
Manage payroll adjustments, corrections, and reconciliations
Oversee timekeeping systems and ensure accuracy across locations
Track PTO, reimbursements, and special pay items
Administer payroll-related deductions (benefits, childcare discounts, etc.)
Respond to employee payroll inquiries and resolve discrepancies
Complete onboarding processes, including I-9 verification
Set up employees in HRIS/payroll systems
Maintain accurate employee records and documentation
Support background checks and compliance tracking
Ensure onboarding steps are completed accurately and on time
Keep filing up to date
Ensure payroll and HR processes align with applicable regulations
Maintain audit-ready documentation and reports
Identify and recommend process improvements
Support outside audits and reporting needs
Partner closely with the VP of HR to support department operations
Provide support to ensure payroll processes continue smoothly and on schedule, including during absences or high-volume periods
Support HR initiatives and cross-functional projects