Payroll Administrator

Catholic Charities Serving Central Washington•Yakima, WA

2d•$80,500 - $87,500•Onsite

About The Position

The Payroll Administrator is responsible for processing the payroll for all locations of Catholic Charities and Catholic Charities Housing Services. The position is also responsible for the oversight of the preparation of all payroll tax reports and of W-2 forms.

Requirements

Associate degree in Accounting, Business Administration, Human Resources, or a related field required.
Minimum of five years of progressively responsible payroll administration experience required
Demonstration knowledge of Washington State and federal wage and hour laws, tax regulations, and compliance requirements
Experience processing payroll for non-profit, governmental or similarly regulated environment preferred
Experience administering payroll related to federal grants and funding sources preferred
Experience managing payroll audits, reporting, and reconciliations preferred
Proficiency with Human Resources Information Systems (HRIS) and payroll software; Paycom experience preferred.
Intermediate to advanced proficiency in Microsoft Excel and Microsoft Word.
Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills, with the ability to interact effectively with employees, management, and external agencies.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and payroll information.
Demonstrated ability to work independently, manage multiple priorities, and meet critical deadlines while maintaining a high level of professionalism.
Valid Washington State driver’s license, and required minimum liability insurance for WA state
Must be deemed insurable as determined by Catholic Charities liability insurance provider
Notary Certification
Being cleared by criminal background check and fingerprinting when required

Nice To Haves

Bachelor's degree preferred
Certified Payroll Professional (CPP) certification or other recognized payroll certification preferred

Responsibilities

Process all new hires and personnel changes while maintaining an accurate employee database
Verifies data input conducted by Human Resources is accurate
Maintains an accurate database of voluntary deductions and direct deposit accounts
Interfaces with Human Resources regarding policy changes/updates on issues relating to unemployment, L&I claims, contract employees, retirement plans, and other benefits
Processes all time sheets, time records, card records, and centrally maintains documents
Audits timesheets, time records, and timecards
Reconciles federal time sheets and prepares and tracks quarterly certifications
Reports inaccuracies to appropriate person for corrective action when necessary
Processes documents of direct deposit electronically
Maintains an orderly, accessible file of all employee time records
Assist with time and attendance trouble shooting
Processes and maintains all payroll related payables
Prepares check requests for all voluntary employee deductions
Processes 941 tax deposit according to IRS guidelines
Reconciles payroll payables to general ledger accounts monthly
Uploads all Retirement monies to MOA after each payroll
In Coordination with the Payroll Analyst, reconciles all employee benefits for Catholic Charities and Catholic Charities Housing Services
Processes quarterly payroll reports and other payroll reports as necessary
Ensures all payroll reports and tax filings are prepared in a timely way, complying with agency standards and governmental requirements
Ensures all reports are accurate and balance to the general ledger
Reconciles quarterly reports to general ledger accounts
Reports to Bureau of Labor Statistics each month
Reconcile employee deductions to the GL monthly
Process all W-2 and related documentation
Verifies accuracy for all deductions including 403b and medical deductions
Reconciles W-2s to general ledger and 941 quarterly reports
Ensures that all W-2s are printed and distributed by January 31 each year
Performs other duties as assigned
Actively participates in departmental and agency meetings as required
Provides back up support to the Payroll Analyst, including, but not limited to, uploading general ledger entries into the Sage Intacct financial system
Prepares and posts journal entries as assigned
Coordinates with Human Resources regarding Family and Medical Leave Act (FMLA) and short-term disability administration
Serves as a resource to employees by responding to payroll related inquiries and providing training on timesheet submission, payroll deductions, tax withholding, and other payroll processes
Process wage garnishments in compliance with applicable laws and regulations and in coordination with Paycom
Assists supervisors and managers with payroll, leave administration and other employee compensation related questions and issues
Supports agency operations by assisting other departmental staff as needed, including mail distribution, accounts payable check distribution, preparation of bank deposits, and other administrative duties as assigned
Maintain strict confidentiality of employee, payroll, and agency information
Performs other related duties and special projects as assigned.
Provides timely, professional, and courteous support to employees, supervisors, and managers regarding payroll, timekeeping, and leave administration
Maintains a high level of customer service by communicating proactively about payroll deadlines, changes in procedures, and required documentation.
Identifies recurring employee service issues and recommends process improvements to enhance clarity, efficiency, and user experience

Benefits

13 paid holidays
12 days of vacation
12 days of sick leave per year
Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
Basic Life Insurance paid 100% by Catholic Charities
Flexible Spending Account eligibility following 6 months of employment
Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
Annual longevity awards begin at 5 years of employment