Payroll Administrator

City of St. Joseph•St. Joseph, MO

6d•Onsite

About The Position

Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system. Reviews the computation of pay and associated deductions for accuracy. Reconciles payroll transactions with the general ledger. Maintains up-to-date knowledge of city, state, and federal legislation affecting payroll; understands and follows applicable provisions. Reviews required tax filings and other reporting. Reviews data entered into the system and reconciles it with supporting documentation. Responsible for compiling annual payroll budgetary information and audit reports. Answers employee inquiries.

Requirements

Skills in payroll and/or general accounting procedures.
Knowledge of payroll tax laws, standard deductions, W4’s, W2’s, taxable and non-taxable income.
Ability to communicate effectively both orally and in writing.
Ability to balance and prepare reports.
Experience in operating computer programs, especially Microsoft Office, and maintaining automated payroll systems.
Knowledge of the principles and procedures of accounting.
Ability to follow oral and/or written instructions.
Ability to work independently and to communicate effectively both orally and in writing.
Skills in customer service.
High school diploma or equivalent required.
Three to five years' payroll experience required.
Must pass a drug screening and criminal background check prior to employment.

Nice To Haves

Some overnight or day travel may be required for business purposes.

Responsibilities

Serves as the City's primary resource for detailed payroll-related information
Updates and reports employee payroll data
Initiates PY/AP interface for payroll deduction ACH payments and preparation and sending of memos as backup
Prepares and balances all payroll deduction reports
Reports new employees to the State of Missouri online each payroll
Processes monthly, quarterly, and yearly Federal and State payroll, tax, and tax withholding reports
Completes the annual calendar and fiscal leave conversions, buyouts, and forfeitures
Researches and responds to payroll-related inquiries, employment verifications, and correspondence
Sets up, processes, and verifies direct payroll deposits.
Researches and completes Workers’ Compensation Wage Statements as requested.
Updates and reports employee pension changes on the LAGERS Eclipse website
Submits monthly payments and payroll reports to the City’s pension plan administrators, as well as for the St. Joseph Museum
Maintains files for the Fire Pension consultants, spouses and widows, and processes quarterly reports
Calculates and verifies special payroll considerations such as workers’ compensation, garnishments, cafeteria plans, and car allowances
Provides leave balance and other requested reports and distributes them to the appropriate levels
Assists all employees, Supervisors and Managers on payroll procedures
Trains applicable employees on payroll-related issues as needed
Maintains financial information posted to the general ledger in accordance with state record statutes
Assists with the preparation of year-end audit schedules
Obtains financial information requested by City employees and auditors
Performs all other related duties as assigned.