Payroll Administrator

EVERSANA

2d•Hybrid

About The Position

The Payroll Administrator will serve as the local representative of the Payroll Department for French payroll operations. This role is responsible for processing, reviewing, and auditing France payroll, ensuring accuracy, compliance, and efficiency. The position will support French new-hire and employee lifecycle payroll requirements, collaborate with payroll vendors on statutory reporting and filings, act as a primary contact for France payroll-related employee inquiries, and assist Global Payroll leadership with research on French payroll law, local customs, and compliance. While the main focus is French payroll, this role will also support payroll operations across other European and United Kingdom payrolls by working with the EU payroll team.

Requirements

Bachelor’s Degree in Finance/Accounting, HR, or job-related field
4+ years Payroll experience, including at least 2+ years of hands-on France payroll processing or France payroll oversight.
Proficiency with payroll software, HRIS, Microsoft Excel, outsourced payroll provider portals, and payroll file review.
Payroll-related experience in France, including experience working with an outsourced French payroll provider.
Native French speaker and fluent English.
Proficient in French statutory payroll requirements, including, but not limited to: DPAE / pre-employment declarations, monthly DSN and event-based DSN reporting, social insurance, income tax withholding at source, work rules, statutory reporting, and payroll-related employee lifecycle requirements.
Understanding of local custom vs. local requirements, and ability to also take the needs of the business into consideration.
Working knowledge of French pay slip requirements and payroll outputs, including gross-to-net calculations, employee and employer social contributions, taxable and social net amounts, reimbursements, benefits, leave, sick leave, maternity/paternity, work accident, and termination payroll items.
Understanding of how French collective bargaining agreements and local policies can affect payroll items such as salary classification, working time, overtime, paid leave, variable pay, benefits, and termination calculations.
Must have (at least) business-level command of English (both spoken and written).
Ability to execute tasks and meet critical deadlines in a thorough, poised, accurate, and timely manner, while managing multiple competing priorities in a fast-paced and often-changing environment.
Superior “customer service” delivery when communicating with employees and resolving payroll concerns.
Ability to balance timely resolution with quality responses, demonstrating empathy in all employee-driven communication.
Actively and thoroughly investigates payroll issues and/or changes and actions them appropriately.
Communicates in a highly effective, yet approachable manner; able to communicate with all levels of the business.
Timely and appropriate escalation of payroll challenges to Senior Director of Global Payroll.
High level of attention to detail and meticulous follow-through, coupled with the flexibility to shift requirements and expectations, due to the ever-changing needs of the business.
A collaborative approach to work; builds strong partnerships with business partners.
Self-motivated, self-starting, and creative thinker; shows resiliency in problem-solving.
Able to work with protected data and maintain confidentiality.

Nice To Haves

Payroll-related experience in some of the following countries: Germany, Ireland, Italy, Poland, Portugal, Spain, Switzerland, and UK.
Experience with implementing new payroll software/technology.
Experience with Cloudpay would be beneficial.

Responsibilities

Process, review, and audit primarily the France payroll but also assist with other payrolls across Europe, ensuring timely and accurate payroll output and compliance with French/local statutory requirements and company policy.
Partner with local HR and Talent Acquisition to facilitate the collection and processing of documentation required by company policy and French/EU regulations, including bank documents, social security information, tax information, right-to-work documentation where applicable, and other identification documentation required for compliance and payroll processing.
Coordinate French new-hire payroll requirements, including DPAE / pre-employment declaration support, employee payroll registration data, occupational health-related payroll inputs, and required employee file documentation.
Partner with payroll vendor(s) to facilitate timely and compliant filing for French statutory reporting and payments to local government agencies, including monthly DSN reporting, DSN event reporting, employee-level registrations, sick leave, maternity/paternity leave, work accident reporting, termination certificates, statistical reporting, surveys, and year-end reporting.
Review French pay slips and payroll outputs for accuracy, including gross-to-net calculations, employee and employer social contributions, income tax withholding at source, benefits, reimbursements, leave balances, overtime or other variable pay, and statutory presentation requirements.
Monitor, reconcile, and coordinate French payroll-related payments and filings, including social contributions, pension, health and welfare, unemployment, and tax withholding payments, working with Payroll, Finance, Treasury, Accounting, and payroll vendor(s).
Act as the main point of contact for France payroll-related employee inquiries, including questions related to pay, deductions, tax withholding, benefits, reimbursements, leave, and payroll timing.
Act as liaison with French payroll vendor(s), local HR, Finance, Legal, Tax, and local government agencies, where applicable.
Support Corporate Headquarters (based in US) with research on French/EU payroll laws, local payroll custom, statutory reporting, social charges, hiring formalities, and payroll compliance requirements.
Maintain payroll procedures, checklists, audit support, payroll controls, review signoffs, change reports, exception reports, and statutory filing confirmations.
Proactively and consistently identify and drive opportunities for improvement in payroll accuracy, controls, employee experience, vendor performance, and integration with HR, benefits, time, and finance systems.
Build strong and collaborative relationships with team members, business partners, and leaders to understand and ultimately resolve business challenges.
Show flexibility and adaptability in a quickly growing and changing environment.
Partnerships with the payroll team and other business partners based in US often require work/communication across time zones.
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
All other duties as assigned