Payroll Administrator (HR)

Imperial Dade•Jersey City, NJ

18h•Onsite

About The Position

Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments, including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches. Imperial Dade has a Payroll Administrator role available in Jersey City, NJ! Join a strong and continuously evolving group, helping to continue to grow our business. If you’re eager for your next opportunity, Imperial Dade is a great place to take that next step. As the Payroll Administrator, you will be responsible for managing and executing all payroll-related functions, maintaining employee records, and resolving any payroll discrepancies. In addition to handling payroll calculations and tax withholdings, you will also play a key role in preparing reports for management and maintaining up-to-date knowledge of labor laws and regulations. This role demands strong analytical skills, confidentiality, and the ability to thrive in a fast-paced environment.

Requirements

Proven experience as a Payroll Administrator or similar role, with a strong understanding of payroll procedures
Experience in troubleshooting payroll discrepancies within a system with a strong understanding of payroll audits and payroll balancing
Familiarity with payroll software and systems, such as ADP or QuickBooks, is essential
Strong knowledge of federal and state payroll regulations and compliance laws
Excellent numerical ability and attention to detail to ensure accuracy in payroll processing
Strong organizational skills, with the ability to manage multiple tasks and deadlines effectively
Proficient in Microsoft Office Suite, particularly Excel, for reporting and analysis
Excellent communication skills, both written and verbal, to interact effectively with employees and management

Nice To Haves

Experience with Dayforce is strongly preferred

Responsibilities

Process weekly and bi-weekly payroll for all employees, ensuring accuracy and compliance with applicable regulations
Maintain payroll records and employee files, ensuring all information is complete and up to date
Calculate and verify payroll changes, including new hires, terminations, bonuses, and raises
Audit payroll data, including earnings, deductions, and tax calculations, before committing
Process off-cycle payrolls, adjustments, and retroactive payments
Respond to employee inquiries regarding payroll information, resolving discrepancies efficiently
Prepare and maintain payroll reports for management review, including salary summaries and tax information
Ensure compliance with federal, state, and local payroll regulations, including multi-state taxation and reciprocity
Coordinate with HR and finance teams to ensure proper onboarding and offboarding processes regarding payroll
Support year-end payroll activities, including W-2 processing and tax reconciliation