Payroll Administrator

Volunteers of America Los Angeles•Los Angeles, CA

9d•Onsite

About The Position

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans <br>services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
Associate Degree in Accounting or related field, Or Two years accounting or payroll experience.
Three years experience in a Payroll Department, in addition to the education requirement. (If no degree, then 5 years experience required.)

Nice To Haves

Bachelor degree in Accounting or Business preferred
Previous experience using UltiPro HRIS software and time and attendance software is preferred
Familiar with Great Plain accounting software

Responsibilities

Supporting the Payroll Supervisor, the Payroll Administrator leads the day-to-day Payroll Department efforts in the completion of semi-monthly payrolls, delivery of required reports, collection of payroll information and maintenance of required records.
Directs the preparation and processing of semi-monthly payroll for over 2400 employees; review and ensure accuracy of approved time sheets; track and deduct all garnishments and other special payroll deductions
Coordinates payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor home work, overtime, leave balances, head count, and retirement contribution reports)
Conducts training and administration of the electronic timekeeping system. Ensures the setup of each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved time sheets, ensure valid data transfers to/from payroll service
Reconcile tax liabilities with tax deposit payments and book payroll general entries to company accounting system.
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
An essential function of this position requires incumbents to report to the office.
Execution of Semi-Monthly payroll
Coordinate with HR Department, Programs, and Financial departments the collection and securing of required personnel data, reports, and records.
Oversees the training on, and operations of the timekeeping system; verifies the accuracy of payroll/personnel data, makes needed adjustments
Reconciles payroll tax liability with tax deposits, books payroll general entries into accounting system
Mentor and coach for Payroll Department
Other duties as required and may be subject to change