Payroll Administrator

Celsius•Boca Raton, FL

4d•Onsite

About The Position

As the Payroll Administrator, you’ll be responsible for payroll tax compliance, regulatory maintenance, vendor coordination, and audit support. This role serves as the primary owner of payroll-related compliance and external reporting obligations, ensuring the organization remains in good standing across all jurisdictions and that payroll operations meet all regulatory requirements. The Payroll Administrator partners closely with Payroll, Accounting, HR, and external vendors to ensure accurate tax reporting, timely filings, and effective coordination of payroll-related processes.

Requirements

3+ years of payroll, payroll tax, or related accounting/HR operations experience
Strong knowledge of federal, state, and local payroll tax regulations
Experience with multi-state payroll environments
Strong Excel skills and ability to manage and analyze data
High attention to detail and strong organizational skills
Ability to manage multiple priorities and deadlines
Strong problem-solving and communication skills
Ability to handle confidential information with discretion

Nice To Haves

Experience working in a SOX-controlled environment preferred
Experience with ADP Workforce Now or similar payroll systems preferred

Responsibilities

Own payroll tax compliance across federal, state, and local jurisdictions
Manage tax registrations, account setups, and jurisdiction maintenance as the company expands into new states and localities
Coordinate payroll tax filings and payments, ensuring accuracy and timeliness
Monitor, research, and resolve tax notices and discrepancies with agencies and third-party providers
Support quarter-end and year-end tax reporting activities, including 941s, W-2s, and other required filings
Maintain documentation supporting all tax filings and compliance activities
Manage file feeds to and from third-party vendors, including 401(k), ESPP, benefits providers, and other payroll-related partners
Monitor file transmission schedules, validate successful delivery, and ensure timely processing
Troubleshoot file errors and discrepancies in coordination with vendors and internal teams
Maintain vendor contacts and serve as primary liaison for payroll-related vendor communications
Ensure compliance with file format, timing, and reporting requirements
Serve as the primary point of contact for internal and external payroll audits
Manage audit request lists (PBCs), ensuring timely and complete responses
Gather, organize, and maintain audit documentation and support files
Coordinate with Payroll Specialist, Senior Payroll Analyst, Accounting, and HR to fulfill audit requests
Track audit timelines, deliverables, and follow-ups to ensure compliance with deadlines
Maintain an organized audit repository for recurring and future audit needs
Process payroll-related accounts payable transactions, including vendor payments, tax payments, and employee-related disbursements
Execute book transfers and support payroll-related financial transactions
Maintain documentation supporting payroll-related financial activity
Partner with Accounting to ensure proper documentation and tracking of payroll-related payments
Support payroll processing activities during peak periods, including assisting with adjustments and data validation
Assist in maintaining payroll calendars, compliance deadlines, and reporting schedules
Support documentation and continuous improvement of payroll processes and procedures
Partner with HR, Accounting, and Payroll team members to ensure data accuracy and operational efficiency
Partner with Payroll Specialist to ensure smooth payroll execution and data flow
Collaborate with Senior Payroll Analyst on tax discrepancies, audit items, and compliance-related matters
Communicate effectively with internal stakeholders and external partners to resolve issues and ensure alignment
Perform other duties and responsibilities as assigned to support payroll operations and organizational objectives