Payroll Administrator

Western EcoSystems Technology•Cheyenne, WY

17h•Remote

About The Position

The Payroll Administrator is a key member of the Human Resources team responsible for performing payroll and administrative tasks to ensure accurate processing, recording, and auditing of WEST’s multi-state and Canadian payroll and associated taxes. This role works closely with support staff and management to ensure payroll compliance and accuracy across jurisdictions.

Requirements

Bachelor's degree in accounting, Business, or payroll certification
2–5 years of multi-state payroll or bookkeeping experience
Strong knowledge of payroll processes, compliance, and multi-state tax requirements
High attention to detail with a focus on accuracy and timeliness
Strong organizational and time management skills
Proficiency in payroll systems (Deltek VantagePoint experience preferred, but not required) and Microsoft Office
Ability to interpret and apply payroll regulations and policies
Excellent communication and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
Strong analytical and problem-solving skills
Proven ability to handle sensitive and confidential information
Must successfully pass a pre-employment background check, drug screening, and a DMV records check that meets WEST’s minimum criteria to operate a motor vehicle on behalf of the company.
A valid driver’s license will be required.

Nice To Haves

Deltek VantagePoint experience preferred

Responsibilities

Prepare and process bi-weekly payroll for U.S. employees in multiple states and provide payroll data for Canadian payroll processing
Review new hires and payroll system data for accuracy and completeness
Audit, review, and post timekeeping records in compliance with company standards
Ensure proper overtime coding across multiple state and provincial requirements
Calculate and process payroll deductions, additions, garnishments, and levies
Reconcile bi-weekly benefit withholdings (medical, dental, vision) and reimbursements
Manage vacation, sick, and other leave accruals for full- and part-time employees
Respond to employee questions regarding pay, deductions, and withholdings
Assist with payroll tax deposits and preparation of monthly, quarterly, and annual filings
Support multi-state tax compliance, including unemployment and workers’ compensation reporting
Research and register payroll tax accounts in new states
Reconcile payroll tax general ledger accounts and prepare quarterly adjustments
Assist with year-end processing, including W-2 preparation in compliance with IRS regulations
Maintain payroll records in accordance with legal requirements
Prepare ad hoc reports and analysis for management
Stay current on payroll laws and regulations and communicate updates as needed
Maintain strict confidentiality of payroll and employee information