Payroll Administrator Consultant

Optima Office•San Diego, CA

7d•Hybrid

About The Position

Optima Office is a rapidly growing, female-owned company providing outsourced accounting, fractional CFO/COO services, and HR support to over 300 companies, primarily on the West Coast. We were recognized as the 10th fastest-growing company in San Diego in 2022 and have been voted a Best Place to Work multiple times since 2020. Our core vision is to achieve the highest client and employee retention in the industry, guided by the motto "Happy Staff = Happy Clients." We emphasize work-life balance, offering a flexible environment that allows team members to choose their own schedules, which is particularly valued by our many employees who are working parents. Half of the company's profits are distributed as bonuses, and we invest in fun company events. As a Payroll Consultant, you will be crucial to our clients' success, working with growing businesses that value consultative professionals with a growth mindset. You'll have the opportunity to make a significant impact on their businesses, supported by a knowledgeable and experienced Optima team. You will be matched with clients that fit your profile and will coordinate your hours, working remotely or onsite, with your supervisor and client, ensuring decisions optimize benefits for both you and the client.

Requirements

5 + years of experience processing payroll, including implementation of payroll systems, setting up payroll in payroll platforms (earnings, accruals, deductions, taxation, departments), processing payroll tax return amendments, and managing payroll benefit deductions such as 401(k), and FSA.
Solid understanding of payroll taxes, labor laws, out of state payroll implications.
Expert knowledge of CA and Federal wage and hour and pay regulations.
Advanced Excel skills and tech savvy.
Strong personnel management collaboration, communication, time management and organizational skills.
Dedicated to continuous learning and stay up to date on payroll systems and compliance.
Ability to work in a fast paced work environment, multi task and manage projects on strict deadlines.
Excellent customer service skills.
High degree of discretion, integrity, professionalism, and accountability.
Strong ability to work well with others in a collaborative, respectful manner.
Consistent, punctual, and regular attendance.
Professional image and demeanor.

Nice To Haves

Payroll Certification a Plus (CPP)
5 + years of experience processing payroll for larger companies of 30+ employees.
5+ years of experience with multiple platforms such as ADP ,Paychex, Rippling, Paylocity & QuickBooks
Experience with ACA reporting.

Responsibilities

Process full cycle weekly, bi-weekly, and semi-monthly payroll.
Implement best practices for new hires, terminations, benefits, benefit billing, LOAs, 401K, and loans.
Onboard New Hires, assist in new hire paperwork, verify new hire documentation and paperwork, and process all terminations.
Maintain vacation/sick accruals, print checks, submit HSA contributions, process VOE’s, maintain EDD correspondence, and reconcile benefit billing.
Other duties as assigned.