Payroll/Administrative Clerk
About The Position
Harris County is seeking a detail-oriented and adaptable Payroll/Administrative Clerk to join the Payroll Department. This position provides crucial dual support-approximately 75% payroll duties and 25% administrative duties-helping ensure accurate, timely payroll processing while maintaining workflow efficiency during peak periods or when the primary Payroll Admin Clerk is unavailable. The role is essential to reducing bottlenecks, supporting nearly 20,000 employees, and maintaining payroll integrity. The Harris County Auditor's Office plays a vital role in supporting these services by overseeing the financial operations of more than 90 departments. The Office manages countywide accounting records, prepares financial reports, conducts audits, and processes payroll transactions for over 19,000 employees. As part of this function, the Auditor's Office Payroll Department ensures every employee is paid accurately and on time. The Payroll/Administrative Clerk directly supports this mission by processing high-volume payroll transactions, maintaining precise documentation, and assisting with administrative workflows that keep payroll operations running efficiently. This position contributes to the reliability, transparency, and integrity of payroll services delivered across one of the largest counties in the United States.
Requirements
- High School Diploma or equivalent.
- At least one year of clerical experience.
- Basic proficiency in Microsoft Office (Word, Excel, Outlook) and ability to manage PDF documents and electronic files.
- Strong organizational skills with the ability to manage high-volume workflows.
- Ability to work independently, meet tight deadlines, and perform well under pressure.
- Demonstrated confidentiality and integrity when handling sensitive payroll data.
- Ability to multitask in a fast-paced environment.
- Strong team collaboration and willingness to assist colleagues.
- Positive, professional attitude with dependable work habits.
- Effective communication skills and willingness to seek clarification when needed.
Nice To Haves
- 10-key proficiency.
- Previous payroll processing or data-entry experience.
- Familiarity with PeopleSoft or similar HR/payroll systems.
Responsibilities
- Audit and process payroll-related documents including new hire forms, change-in-status forms, deductions, taxes, direct deposits, pay cards, and other maintenance items.
- Enter and verify earnings, contributions, deductions, and net pay amounts.
- Generate and review payroll reports using an integrated financial accounting system.
- Prepare and print on-cycle and supplemental payroll checks.
- Maintain and update payroll records; resolve payroll inquiries and discrepancies.
- Learn and correctly interpret Harris County Personnel Regulations as they relate to payroll processing.
- Support departmental liaisons and employees on payroll and HR data matters.
- Manage the payroll maintenance email and fax inboxes, ensuring all documents are accurately saved, sorted, and routed to appropriate folders.
- Perform document management and record maintenance with high attention to detail.
- Handle subpoenas and prepare related reports.
- Track incoming documents for budgeting and auditing purposes.
- Provide backup to the Administrative Clerk during high-volume periods or absences.
Benefits
- Zero-premium medical plan for employees
- Affordable coverage options for spouses and dependents
- Outstanding retirement program
- Paid Parental Leave: Up to 12 weeks
- Generous Paid Time Off: Vacation, sick leave, 11 paid holidays, and 1 floating holiday
- Subsidized transit/commute assistance
- Professional development/growth opportunities
- Public Service Loan Forgiveness (PSLF) qualifying employer status
- Corporate discounts/memberships
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
