Payroll & Accounting Specialist

Partridge Snow & Hahn LLP•Providence, RI

About The Position

This position is responsible for all payroll functions to ensure pay is processed on time, accurately, and in compliance with government regulations. This position also assists the accounting department by processing financial transactions for the firm, including, among others, vendor invoices and client payments, to ensure, timely and accurate record keeping. This position has access to a variety of confidential information which, if divulged, could be detrimental to the firm both internally and externally.

Requirements

In-depth knowledge of payroll functions including preparation, balancing, reconciling internal control, and posting payroll and payroll tax data.
Ability to maintain confidentiality.
Proficient with payroll software. Paylocity, preferred.
Proficient with Microsoft Office Suite. Strong knowledge of Excel is required.
Experience with HRIS systems, and accounts payable principles, accounting standards, and industry regulations.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent time management skills with a proven ability to meet all payroll related deadlines.
Must demonstrate the ability and willingness to occasionally work outside of regular core hours, including overtime, when necessary to meet critical deadlines, address urgent matters, and to supply adequate operational support.
Minimum of 2 years’ experience in payroll and accounts payable processing.
Associate degree in accounting, finance, or related field; or equivalent experience.

Responsibilities

Implements, maintains, and reviews payroll processing system to ensure timely and accurate completion of bi-weekly and monthly payroll cycles, including the processing of salaries, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Configure payroll system and collaborate with support to further enhance Paylocity HRIS platform.
Process electronic payments and verifies accuracy of 401(k) plan submissions.
Prepares and maintains accurate records and reports of payroll transactions.
Ensures compliance with federal, state, and local payroll, wage, and hour laws.
Identifies, recommends, and implements updates to payroll processing software, systems, and procedures in an effort to achieve best practices.
Collaborates with internal departments to gather, analyze, and interpret relevant financial data.
Receiving, processing, verifying, and reconciling firm invoices.
Comparing system reports to balances and verifying entries.
Charging expenses to accounts and cost centers.
Verifying vendor accounts, paying vendors, invoices, or payment discrepancies.
Perform certain Accounts Receivable functions on a daily basis.
Expense report processing.
Reconciling account transactions with the general ledger.
Performs other related duties as required or assigned, some of which may be essential to the position.