Payroll Accounting Specialist

Greenpoint Technologies•Bothell, WA

12h•$61,000 - $85,000

About The Position

Payroll & Accounting Specialist assists with payroll and accounts payable processing, general ledger accounting, leads accounts receivable and vendor management. This role offers an opportunity to work closely with cross-functional teams and make a direct impact on the company's financial health and operational success.

Requirements

Associate’s degree (AA) in accounting / finance or a related field, 4 years of experience in payroll processing, accounts receivable and general accounting; or equivalent combination of education and experience.
Must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee in compliance with International Traffic in Arms Regulations.
Demonstrated experience processing payroll and use of payroll software (e.g., ADP, Paylocity, or similar).
Experience using accounting software and ERP systems (Microsoft Dynamics D365 a plus)
Working knowledge of Microsoft Excel (pivot tables, SUMIF, VLOOKUP).
Experience with accounts receivable functions, including invoicing, cash applications, and collections.
Experience with accounts payable functions, including processing vendor invoices, payment applications and 3-way matching.
Experience setting up vendors and verifying vendor banking information.
Ability to perform account reconciliations, including payroll accounts, AR, and vendor statements.
Working knowledge of GAAP (Generally Accepted Accounting Principles) and internal controls
Ability to work independently and collaborate with HR, finance, and operations teams as needed.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
Ability to travel as required.
Ability to work overtime as required.

Nice To Haves

Experience with US Government contracts (FAR) preferred.
Experience within the Aerospace industry or manufacturing is a plus.

Responsibilities

Supports payroll manager with preparation of bi-weekly payroll for employees.
Assists with employee classifications, benefits deductions, and time-off accruals.
Reconciles payroll accounts monthly, verifying transactions and resolving any discrepancies.
Assists with employee payroll inquiries and provide support regarding paychecks, tax forms and deductions.
Partners with HR to ensure employee core data is accurately and promptly set up in time for payroll processing.
Work closely with department managers to confirm labor hours and reconcile agency-provided worker costs.
Generates and issue customer invoices in a timely manner, ensuring accuracy.
Monitors accounts receivable aging reports and follow up on overdue payments with customers.
Applies incoming payments (checks, ACH, wire transfers) to the correct accounts and invoices.
Investigates and resolve billing disputes by coordinating with internal teams and customers.
Assists in month-end close processes, including reconciling AR accounts and preparing reports on outstanding balances.
Sets up and maintain vendor accounts, ensuring all required documentation (W-9, banking details, tax forms) is collected and verified.
Assists with year-end 1099 reporting for applicable vendors.
Prepare and post payroll journals to reflect accurate and detailed payroll entries in our general ledger.
Prepare and post various payroll and labor cost accruals during month-end close.
Calculate, prepare and post labor allocation journals to accurately allocate labor costs to projects.
Assist with reviews of unallowable costs (DCAA compliance).
Prepare and maintain standard operating procedures and work instructions for all routine tasks performed.
Vendor statement reconciliations.
Ad hoc accounts payable assistance as required.
Maintains regular attendance including being at work, being on time to work and working full shifts.
Performs all other duties as assigned.