Payroll & A/P Coordinator

NOTS Logistics•Nashville, IL

17h•$55,000 - $65,000•Onsite

About The Position

NOTS Logistics is seeking a highly organized and detail-driven Payroll & A/P Coordinator to join our growing Finance team. This role will serve as a key contributor with primary responsibility for payroll processing and payroll administration while also supporting broader accounting and finance initiatives. We are looking for someone with a strong payroll foundation, a high level of accuracy, and a mindset focused on ownership and follow-through. Payroll is a function where details matter, and success in this role requires someone who takes pride in getting things right. As NOTS continues to grow, this role provides opportunities to expand into additional accounting and finance responsibilities based on experience, strengths, and business needs.

Requirements

Associate degree in Accounting, Finance, Business, or related experience
Previous payroll processing, finance, or accounting experience
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Strong communication and problem-solving abilities
High level of professionalism and confidentiality
Payroll experience required

Nice To Haves

Experience processing payroll in ADP
Experience with ADP Workforce Now and/or ADP Workforce Manager
Multi-state payroll experience
Accounting or finance experience beyond payroll
Experience supporting operations, warehousing, manufacturing, or logistics environments
You catch the small details others miss
You take ownership and follow through
You are comfortable working with numbers and systems
You thrive in fast-paced environments
You communicate well and solve problems proactively

Responsibilities

Process payroll accurately and timely for hourly and salaried employees across multiple locations
Review timecards, employee changes, pay adjustments, deductions, and payroll-related data
Identify and resolve payroll discrepancies prior to payroll processing
Partner with Operations, HR, and leadership teams to ensure payroll information is complete and accurate
Support payroll audits, reporting, and record maintenance
Maintain confidentiality and ensure compliance with payroll practices and policies
Ability to work with Operations and leadership teams in a fast-paced environment and follow issues through resolution
Assist with account reconciliations and financial record maintenance
Process invoices, billing, and accounts payable/receivable activities
Support audits and provide documentation as needed
Maintain accurate financial records and ensure compliance with company policies
Provide administrative and accounting support for special projects and process improvement initiatives
Collaborate with Finance, Operations, and leadership teams to support business objectives and resolve accounting-related issues