A/P Clerk

Aston Carter•Allentown, PA

2d•$18 - $21•Onsite

About The Position

The Accounts Payable Clerk processes a high volume of accounts payable transactions across multiple entities, including vendor invoices, expense reports, contractual payments, patient refunds, and electronic payments. The role focuses on accurate and timely payment processing, thorough invoice review, voucher preparation, prepaid setup, and reconciliation of discrepancies. The Accounts Payable Clerk maintains accurate vendor master data, resolves exception reports, ensures compliance with regulatory requirements, and delivers strong customer service to both vendors and internal stakeholders.

Requirements

Proficiency with Microsoft Outlook, including emailing and navigating an inbox.
Ability to navigate within Microsoft Excel spreadsheets.
Experience with invoice processing and accounts payable workflows.
Experience with vendor maintenance and vendor master data accuracy.
Strong communication skills to interact effectively with vendors and internal stakeholders.
Strong attention to detail to ensure accuracy in processing and reconciliation.
Analytical skills to identify and resolve discrepancies and exceptions.

Nice To Haves

Experience with general accounting or accounts payable functions.
Experience with Microsoft Office applications beyond Outlook and Excel.
Experience with reconciliation and expense reimbursement processes.
Familiarity with ERP systems, with exposure to Workday considered an advantage.
Ability to adapt to process changes and support system implementations.
Strong customer service orientation when working with vendors and internal teams.

Responsibilities

Process a high volume of accounts payable transactions, including vendor invoices, expense reports, contractual payments, patient refunds, and electronic payments.
Review invoices for accuracy, appropriate approvals, and compliance with internal policies and regulatory requirements.
Prepare and process vouchers to ensure timely and accurate payment of all obligations.
Set up and manage prepaid items, ensuring proper coding and timely recognition.
Reconcile discrepancies between invoices, purchase orders, and payments, and resolve issues in a timely manner.
Maintain accurate and up-to-date vendor master data, including adding, updating, and verifying vendor information.
Monitor and resolve accounts payable exception reports to ensure clean and accurate records.
Communicate professionally with vendors and internal stakeholders to address inquiries, resolve payment issues, and provide status updates.
Use Microsoft Outlook to manage email communications, respond to inquiries, and organize accounts payable correspondence.
Use Microsoft Excel to navigate and work within spreadsheets for tracking, reporting, and reconciliation activities.
Support the accounts payable function during system or ERP changes, contributing to process improvements as needed.
Adhere to internal controls and regulatory requirements to ensure compliance and accurate financial reporting.