Payments Team Assistant (International)

DAC Beachcroft•Seekonk, MA

1d•Onsite

About The Position

To support those international clusters where the Finance operational tasks are actioned by the central UK Finance Operations function. This will include services to those clusters relating to: all outgoing payments for business costs and matter related costs (AP); incoming and outgoing payments from the client accounts (Client Cash); ensuring all office account monies are accurately allocated (Sales Ledger).

Requirements

Experience in a Payments environment including using various systems (eg Chrome River, banking portals) and Microsoft products.
Significant experience in processing large volumes and able to work to strict deadlines, prioritizing work where necessary.
An ability to communicate effectively and to build strong working relationships with both team members and internal clients.
Ability to respond effectively to both internal and external clients' demands in a confident and efficient manner.
Meticulous attention to detail and good organisational skills.

Responsibilities

Reviewing/checking and logging: matter related disbursement invoices and business related invoices using our invoice management portal (Chrome River).
Reviewing/checking and processing incoming staff expense via our expenses portal (Chrome River).
Running the daily 'Bills Paid' report, involving monitoring part payments made to suppliers and processing payments.
Maintaining vendor accounts within the system.
Processing outgoing payments by electronic transfer through various banking portals.
Reviewing bank statements to ensure all postings are accurate and complete.
Involvement with problem solving – aged creditors, statements reconciliations, report reviews etc.
Downloading office receipts from banking portals for allocation.
Receiving and processing any incoming cheque receipts relating to Office account payments (provided by the local offices).
Reviewing banking portals for incoming electronic client account payments; identify and process receipts into the appropriate client accounts and matters.
Processing outgoing payments by electronic transfer through various banking portals.
Receiving, checking and processing requests for outgoing client payments using the relevant payment portal.
Managing the team mailbox for the three areas, responding to queries, resolving issues.
Liaising with Partners, lawyers, secretaries and external suppliers with regards to query resolution.
Supporting the colleague in the Revenue team with a requirement to learn their role (and vice versa) to cover for absences (additional support will be provided by the wider Finance Operations teams).