Payment Processor

Business Processing Solutions•Village of Horseheads, NY

3d•Onsite

About The Position

The Payment Processor is responsible for accurately generating, processing, and recording payments in accordance with client requirements and federal regulations. This role ensures all transactions are handled securely, efficiently, and with a high level of attention to detail.

Requirements

6–12 months experience in collections, clerical/administrative environment, or equivalent.
Basic knowledge in Microsoft Office including Word, Excel, and Outlook.
Strong calculator and math skills.
High School Diploma or GED from an accredited institution required
Must have an operating vehicle and valid driving privileges for daily mail retrieval.

Responsibilities

Access safe using dual controls, retrieve payments/documents, and prepare items for daily processing.
Process manual, cash, check, and other mail-in payment types in the appropriate system of record.
Post returned checks (e.g., NSF, account closed) and update the system of record accordingly.
Process payment requests and refunds submitted by business partners and clients.
Process permits and maintain log of work processed. Research and respond to permit inquiries. Manage inventory supply for physical permits and escalate system issues impeding this function.
Perform manual entry according to specific client requirements into applicable system of record and maintain statistical data.
Secure payments and documents in locked storage in accordance with departmental controls.
Scan handwritten citations; Reconcile citations received, sent to vendor and returned and imported into system of record. Research discrepancies and document findings.
Retrieve mail from the post office; sort, open, batch, log, and distribute incoming mail following reference documents.
Reconcile payments received to posting and deposit files daily; investigate discrepancies and complete necessary research.
Scan and log all payments, citations and correspondence received
Support procedural updates, system updates and/or conversions, and internal training initiatives.
Complete special assignments at the direction of Management.
Archive mail according to internal and contractual requirements.
Processing deposits via ICL (image cash letter), RDC (remote deposit capture), mail in or directly to the local bank as warranted by the business process ensuring amounts and other details are accurately captured in logs, systems and deposits.
Reconciliation of any other type of work processed including but not limited handwritten citations scanned, sent to vendor, returned by vendor and imported to system of record.
Perform indexing step as required for each client and process.