Payment Liaison - Office of OFA for the Division of Fiscal Affairs
About The Position
The Payment Liaison works in the Fiscal Accounts Payable Unit within the Office of Finance and Administration’s Division of Fiscal Affairs at the Department of Housing Preservation and Development. The unit processes payments to vendors for goods and services and ensures accounting practices comply with NYC Comptroller’s Directives, federal standards, the New York City Charter, and Procurement Policy Board Rules Prompt Payment Guidelines. The selected candidate supports the vendor payment process by ensuring payments are issued promptly, maintaining a smooth workflow, and helping prevent backlogs. The role includes reviewing invoice and requisition packages, checking funding availability, processing payment vouchers, resolving issues, responding to inquiries, and tracking invoice payment history.
Requirements
- Accounts payable experience.
- Ability to handle multiple priorities and deliver assignments on time.
- Ability to work independently in a high-volume environment.
- Hands-on, disciplined, organized, and detail-oriented approach.
- Ability to multitask.
Nice To Haves
- Experience using Microsoft Office Suite.
- Experience using HPD Info (Agency Legacy System).
- Experience using the City’s Financial Management System (FMS).
Responsibilities
- Review ERP invoice/requisition packages to ensure they include proper supporting documentation.
- Check the NYC Financial Management System (FMS) for sufficient available CD funds encumbered against contract accounting or commodity lines.
- Approve ERP payment invoices/requisitions and create and process vouchers against CD funds in the HPD INFO payment system.
- Ensure encumbrance documents are accepted in FMS and invoices are processed in a timely manner.
- Identify and resolve issues with appropriate ERP staff, exercising independent judgment.
- Answer inquiries in a timely and efficient manner.
- Track the payment history of ERP invoices.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
