Chief of Staff for the Office of Development

City of New York•New York, NY

10h•$68,214 - $142,739

About The Position

The Chief of Staff for the Office of Development reports to the Deputy Commissioner of Development and helps develop policy and coordinate implementation of agency priorities. The position works with Development senior staff, the Commissioner’s Office, and internal and external partners to support the Mayor’s Housing Plan to create and preserve affordable homes. The Office of Development includes nine divisions that administer or support housing development and preservation programs. The Chief of Staff promotes problem-solving, trust, and collaboration across Development; coordinates budget planning, policy rollouts, and interagency initiatives; and advances the Deputy Commissioner’s priorities. The role represents the Deputy Commissioner in meetings, prepares supporting materials, coordinates staff input and workloads, responds to time-sensitive data requests, and communicates production targets and milestones. It also models proposed programs and policies against operational needs and supports workstreams involving staff training, hiring, fiscal management, process redesign, data, analytics, technology, and coordination among Directors of Operations. The position manages three direct reports: an Executive Assistant, a Deputy Chief of Staff, and a Policy Analyst. It coordinates regularly with other HPD offices and teams, including Neighborhood Strategies, Legal Affairs, Communications and Intergovernmental Relations, and Capital Planning. Other duties may be assigned in support of Development operations.

Requirements

Meet the Administrative Business Promot qualification through one of the stated pathways: a relevant master’s degree and three years of qualifying full-time professional experience, including at least two years in a managerial or executive capacity; a bachelor’s degree and five years of qualifying full-time professional experience, including two years in a managerial or executive capacity; or an equivalent combination of education and experience.
All qualification pathways require two years of managerial or executive experience and a high school diploma or equivalent.
Qualifying professional experience must involve business promotion related to capital projects, urban planning, economic development, or financial development.
Managerial or executive experience must include qualifying duties such as strategic planning, policy creation and implementation, setting standards, defining project scope, root cause analysis, cross-manager collaboration, forecasting, organizational strategy or governance, partnership development, or organizational budgeting.
Excellent analytical, writing, interpersonal, and organizational skills.
Ability to be an effective team player and team leader, as situations require.
Ability and comfort with delegating tasks and responsibilities.
Ability to perform complex tasks with limited supervision, meet deadlines, and manage multiple projects in a timely manner.
Ability to represent the Deputy Commissioner in meetings with senior agency staff.

Nice To Haves

Familiarity with financial modeling and business process analysis.
Familiarity with human resources and operations management.
Strong ability to collaborate with existing expertise.
Significant experience in affordable housing development, community development, planning, public administration, or a related area.
Prior government agency experience.
An advanced degree.

Responsibilities

Establish and promote a culture of problem-solving, trust, and collaboration across and within Development teams and leadership.
Facilitate annual budget planning with Capital Planning and development production programs to align targets and available resources.
Coordinate the rollout of new policies and priorities with Office of Development leadership.
Advance the Deputy Commissioner’s priorities, including representing the Office at external meetings and conveying priorities and needs to agency leadership.
Prepare memos, presentations, emails, and other materials in support of the Deputy Commissioner’s priorities.
Support interagency initiatives affecting Development and identify subject matter experts to represent HPD and the Office of Development.
Delegate workloads, analyses, and requests for input across Development teams so relevant expertise and feedback are considered.
Manage and support three direct reports, setting clear portfolios and expectations and providing opportunities for feedback.
Communicate Deputy Commissioner and Commissioner priorities to Development leadership and staff, and ensure staff feedback is reviewed and considered.
Respond to time-sensitive data requests and exercises related to Development’s portfolio, involving staff as needed.
Communicate production targets and milestones to internal and external partners.
Model new programs and policies to assess their fit with business teams and existing resources.
Work with Executive Operations and Policy on staff training and support, hiring and civil service, fiscal management, process redesign, data and analytics, technology, and coordination across Directors of Operations.
Coordinate with the Office of Neighborhood Strategies on alignment between housing production programs and neighborhood planning and pre-development, including requests for proposals.
Coordinate with the Office of Legal Affairs on Department of Investigation requests and the projected development closing pipeline.
Coordinate with Communications and Intergovernmental Relations, respond to inquiries, and serve as a contact for event planning and press requests concerning Development projects and policies.
Coordinate with Capital Planning to communicate budgetary needs and ensure projections support production targets.
Represent the Deputy Commissioner at meetings as needed.
Facilitate policy and program design in support of the Mayor’s Housing Plan.
Perform other duties as required to assist Development operations.