Patient Supplies Coordinator

HOSPICE FOUNDATION OF GREATER BATON ROUGE•Baton Rouge, LA

2d•$20 - $22•Onsite

About The Position

The Patient Supplies Coordinator ensures nurses and patients have the medical supplies they need when they need them. The role manages the patient supplies budget, places orders through Medline, Amazon, and other approved vendors, arranges and tracks drop shipments to patients’ homes and facilities, maintains the supply formulary, and keeps the supply room stocked, organized, and accurately counted. The coordinator works closely with the nursing team as part of delivering comfort-focused care. The position is based at the Hospice of Baton Rouge main office in Baton Rouge, Louisiana. The listed hourly range is $20–$22. Final candidates must successfully complete a pre-employment drug screening. Applicants who test positive for marijuana, including medical marijuana prescribed under state law, are not eligible for employment.

Requirements

High school diploma or equivalent.
Experience with purchasing, ordering, inventory, or supply management.
Comfort ordering online through vendor portals such as Medline and Amazon.
Ability to track a budget and use spreadsheets such as Excel for monthly totals.
Strong attention to detail and accuracy with counts, dates, and numbers.
Clear, friendly communication and follow-through with a busy clinical team.
Organization and ability to manage several requests at once and meet deadlines.
Ability to lift, carry, and move boxes and supplies weighing up to 50 pounds.
Ability to unpack boxes and place items on shelves, including reaching, bending, and stooping.
Ability to stand and walk for extended periods while receiving and stocking.
Ability to read labels and expiration dates accurately.
Successful completion of a pre-employment drug screening; applicants who test positive for marijuana, including medical marijuana prescribed under state law, are not eligible for employment.

Nice To Haves

Experience in hospice, home health, or another healthcare setting.
Familiarity with medical supply terms and products.
Experience with Medline ordering or managing a formulary.

Responsibilities

Place supply orders through Medline, Amazon, and other approved vendors.
Arrange drop shipments directly to patient homes and facilities and track them through delivery.
Resolve vendor issues involving back orders, substitutions, shipping errors, and returns.
Reconcile orders, packing slips, and invoices.
Manage the patient supplies budget and keep spending within approved limits.
Maintain the monthly spend-down sheet and report monthly totals to the supervisor or finance.
Identify spending trends and suggest cost-saving options, such as lower-cost equivalent items.
Maintain the patient supplies formulary, keeping item lists, vendors, and pricing current.
Work with nursing leadership on adding, removing, or substituting formulary items.
Route non-formulary requests for approval according to policy.
Receive and promptly and accurately fill supply requests from nurses and clinical staff.
Keep nurses informed about order status, delays, substitutions, and expected delivery dates.
Answer questions about available supplies and ordering procedures.
Receive, unpack, and put away deliveries, stocking items on shelves in an organized manner.
Check expiration dates, rotate stock, and remove expired or damaged items.
Conduct regular inventory counts and maintain accurate inventory records.
Keep the supply area clean, safe, and organized.
Perform other related duties as assigned.