Patient Care Coordinator

CCRM Fertility • Vienna, VA

5d • Onsite

About The Position

The Patient Care Coordinator serves as a liaison between clinical staff and patients, coordinating expenses, clinical care, and administrative needs. The role collaborates with Nurse Coordinators and takes daily direction from the Nurse Manager. The coordinator supports nurses and physicians, helps coordinate patient workups and treatment plans, monitors testing and treatment cycles, and ensures timely patient flow. The position operates in a professional office and clinical setting.

Requirements

• High school diploma or equivalent.

Nice To Haves

• Medical Assistant Certification or equivalent.
• Experience in reproductive medicine or women's health.

Responsibilities

• Assist the RN with new patient appointments and provide support to nursing staff.
• Initiate checklists and chart audits and provide them to the RN once a patient plan is established.
• Track and audit patient consent forms, alert the RN to deficiencies, and follow up with patients regarding missing consents or labs.
• Track patient workups to ensure required preconceptual labs, communicable testing, Pap smears, annual exams, and mammograms, when applicable, are complete.
• Send abnormal and preconceptual lab results to the RN for physician review.
• Maintain patient charts during ART meeting review.
• Educate new patients after their initial physician consultation and before discharge, and refer patients to the primary nurse if immediate cycling is anticipated.
• Review and verify that all IVF/FET care plans are completed.
• Coordinate treatment plans with the RN and physician, monitor testing and treatment cycles, and schedule appointments according to treatment protocols.
• Release and obtain medical records from patients, authorized providers, and insurance carriers, maintaining compliance with HIPAA laws and regulations.
• Maintain physician correspondence for new patient referrals, graduating patients, clinical notes, embryo transfer follow-ups, pregnancy outcomes, and birth congratulations.
• Monitor lab work and results for out-of-town patients.
• Coordinate with the nursing team to ensure lab work and results are recorded in patient charts.
• Monitor the IVF treatment process and ensure timely patient flow.
• Assist the Nurse Manager with situations and patient issues as needed.
• Perform other duties as assigned.

Benefits

• Generous paid time off (PTO) and paid holidays.
• Medical, dental, and vision insurance.
• Health benefits eligible the first day of the month following the start date.
• 401(k) plan with company match, available the first of the month following two months of service.
• Basic and supplemental life insurance.
• Employee Assistance Program (EAP).
• Short-term disability.
• Flexible spending, including dependent care and commuter benefits.
• Health Savings Account.
• CCRM paid family medical leave, eligible after one year.
• Supplemental options including critical illness, hospital indemnity, and accident coverage.
• Professional development, job training, and cross-training opportunities.
• Bonus potential.
• Potential for overtime pay at time and a half.
• Holiday differential pay at time and a half.
• Weekend shift differential pay of $4.00 per hour.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED