Pastoral Ministries Administrative Assistant

Erickson Senior Living • Peabody, MA

4d • $23 - $27 • Onsite

About The Position

We are seeking a dedicated and compassionate Administrative Assistant to support our Pastoral Ministries Team, which provides spiritual care and meaningful programming for residents of diverse faith traditions within our community. In this highly visible and service-oriented role, you will provide comprehensive administrative support to the Pastoral Ministries Team while serving as a key resource for volunteers, residents, and visitors. Responsibilities include managing the daily operations of the front office; creating and distributing flyers, advertisements, newsletters, PowerPoint presentations, and worship service bulletins; maintaining department records and files; and supporting financial tracking, recordkeeping, and reporting for multiple faith traditions and ministry programs. The ideal candidate is highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment. Success in this role requires strong computer proficiency, experience maintaining financial records and spreadsheets, excellent interpersonal and customer service skills, and the ability to work with sensitivity and respect in a diverse, faith-based setting.

Requirements

• Proficient in Microsoft Office Suite
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting

Nice To Haves

• Highly organized
• Detail-oriented
• Able to effectively manage multiple priorities in a fast-paced environment
• Strong computer proficiency
• Experience maintaining financial records and spreadsheets
• Excellent interpersonal and customer service skills
• Ability to work with sensitivity and respect in a diverse, faith-based setting

Responsibilities

• Administer and maintain calendars for various staff using Microsoft Outlook
• Manage schedules, meetings, appointments, and coordinate department events
• Order and maintain supplies, arrange for equipment maintenance for the department, and code invoices to be approved for payment
• Perform and manage clerical and administrative responsibilities for day-to-day operations and programming of the department
• Assist with creating and/or updating documents and reports using various software, including Microsoft Word, Excel and PowerPoint
• Maintain confidentiality of resident and staff information

Benefits

• Medical, dental and vision packages
• Annual reimbursement for qualified wellness expenses
• Personal health coaching
• Telemedicine options
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• PTO Plans
• Company paid volunteer hours for eligible team members
• 401k for all team members 18 and over with a company 3% match
• Growth Opportunities
• Education assistance
• Certification reimbursement
• Access to over 6,000 courses through our online learning library

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed