Parts Warehouse Coordinator

Suburban Automotive Services•Liberty, MO

About The Position

The Parts Warehouse Coordinator supports the day-to-day operations of a vehicle upfitting facility by receiving, organizing, tracking, and distributing the parts and materials needed by the Automotive Upfit Technician team. The role works with technicians, leadership, vendors, and internal teams to ensure the correct parts are available when needed and associated with the appropriate vehicle and work order. The position is paid starting at $18 per hour, based on experience. The schedule is Monday through Friday, 7 a.m. to 4 p.m., with overtime or schedule flexibility when required by business needs.

Requirements

High school diploma or GED required.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Strong critical-thinking and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.
Ability to read and understand work orders, parts information, and basic technical documentation.
Basic computer skills and ability to learn inventory, purchasing, and work-order systems.
Ability to work independently with minimal supervision and effectively with technicians, leadership, vendors, and internal teams.
Customer-service mindset focused on supporting internal customers.
Self-motivated, dependable, and reliable.
Ability to identify and resolve parts-related issues in a timely manner.
Valid driver's license with an acceptable driving record.
Comfort working around moving vehicles, automotive equipment, cleaning products, and an active shop environment.
Ability to safely move and handle automotive parts, accessories, materials, and supplies, including frequent lifting and/or moving of items weighing up to 50 pounds.
Willingness to work overtime or have schedule flexibility when required based on business needs.

Nice To Haves

At least 1 year of experience in parts, warehouse, inventory, materials coordination, automotive, or a related environment preferred.
Automotive parts or vehicle upfitting experience preferred.
Forklift or other material-handling equipment experience is a plus.

Responsibilities

Receive and verify delivered parts, accessories, materials, and supplies; inspect them for accuracy, quantity, and visible damage.
Match received parts to purchase orders, work orders, or vehicle requirements.
Organize, label, and maintain parts and materials in designated storage locations so they are accessible to technicians.
Work with Automotive Upfit Technicians to identify and confirm the correct parts needed for assigned vehicle upfits.
Review work orders and vehicle requirements to confirm parts and materials are available before work begins.
Stage and distribute parts and materials based on vehicle assignments and production priorities; accurately track parts issued to each vehicle or work order.
Submit and coordinate parts orders with approved vendors and suppliers; monitor inventory and identify items that need reordering.
Research parts availability, pricing, lead times, and alternatives; follow up with vendors on backorders, incorrect shipments, damaged parts, and other issues.
Communicate parts delays or shortages to team members and leadership, and help identify solutions when issues may affect production timelines.
Maintain accurate records of parts received, issued, returned, and ordered; coordinate returns of incorrect, damaged, or unused parts when applicable.
Assist with maintaining accurate inventory, conducting inventory counts, and resolving discrepancies.
Handle and store parts and materials safely.
Coordinate with the Dispatch Coordinator and Automotive Upfit Technicians to support vehicle flow and production schedules.
Maintain a clean, organized, and professional parts and materials area.
Follow company safety, quality, and operational procedures; adhere to Suburban Automotive Services' DRIVEN values and support its mission and vision.