Parts & Service Fleet Bid Specialist

Ford Motor Company • Chanhassen, MN

5d • $65,100 - $124,500 • Hybrid

About The Position

The Parts & Service Fleet Bid Analyst will take ownership of the entire government bid process to include researching all government bids, all awarded contracts, tracking all government bid data and ultimately, automating the reporting to summarize the data. They will also work closely with Ford Customer Service Division Team & Ford Pro Team to secure these contracts. Strong growth potential within the Ford Pro or Ford Customer Service Division. Prefer candidates in Detroit Area, but willing to consider all options (near a Ford Regional Office) and recent graduates will be considered.

Requirements

• Bachelor's degree in Business, Economics, Statistics, Supply Chain Management or Business Data Science
• Strong analytical and programming skills, with the ability to investigate complex data, identify meaningful trends, and deliver clear, actionable analysis.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, Access, Power BI, and Power Automate; able to produce accurate, polished deliverables with minimal guidance.
• Excel programming experience for Data Preparation, KPI Development, and Dashboard Creation.
• Proficient with CRM software (Salesforce) to manage customer relationships, track sales, and analyze customer data
• Exceptional written and verbal communication skills, including the ability to communicate complex information clearly and professionally to varied audiences.
• Meticulous proofreading and quality-control skills, with a consistent record of identifying errors and ensuring work is complete and accurate.
• Proven ability to work effectively and professionally with procurement officials, including handling detailed requirements and sensitive or time-critical requests.
• Must be comfortable working with CEO or Director Level personnel (internal or external)
• Available to travel and attend market area meetings with Government agency personnel, Ford Motor Company personnel, Ford Dealer personnel and FAD personnel
• Excellent collaboration, organizational and interpersonal skills with a “team first mindset”

Nice To Haves

• Experience with GovWin/Deltek, Bid Prime, Bid Net and other RFP/bid platforms preferred
• Commercial vehicle business experience, P&L and risk management preferred
• Proven experience as a Contract Compliance Specialist or similar role preferred
• Experience writing and submitting bid proposals and grant proposals a plus
• Experience with cooperative purchasing a plus
• Database software management experience preferred

Responsibilities

• Assume ownership for all bid contract proposals to ensure all bid specifications, deliverables and milestones are met weekly
• Ability to manage multiple projects with competing demands for resources under tight deadlines
• Ability to take ownership of undefined projects and innovate quickly with minimal supervision
• Ability to review contracts and find gaps in compliance quickly
• Excellent research skills to stay up-to-date with local, state and federal automotive RFPs
• Identify, summarize and format bid/RFP documents for the Field Team to use and distribute
• Compile all data and automate weekly bid reports for the Field Team or Management Team in all sales channels
• Monitor assigned organization's expenditures against set budgets while preparing accurate management reports that estimate future financial needs
• Analyze and validate data for National Incentive payouts
• Manage and reconcile finance budget reports
• Work on multiple proposals or projects simultaneously and communicate the progress to management
• Manage inputs from a variety of stakeholders in Ford Customer Service Division and Ford Pro
• Meet with state and local government procurement officials to build relationships
• Attend seminars focused on how to do business with the government agencies
• Attend mandatory Pre-Bid meetings
• Submit questions on behalf of the team to government agencies
• Organize meetings with market area teams and dealers to review larger bid opportunities
• Assist and Train Dealerships or Ford Authorized Distributors with their proposed bid responses and provide input
• Research all awarded contracts and track all data (Ford Dealers or competitors)
• Conduct post bid reviews with the FCSD Teams & Ford Pro Teams
• Attend local trade shows and conferences
• Promote FCSD Programs, Ford Pro Fleet Service Operations programs, Ford Pro Commercial Vehicle Center Programs

Benefits

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level