Fleet Parts Specialist

Ada County•Boise, ID

19h•Hybrid

About The Position

The Fleet Parts Specialist is responsible for coordinating parts and supplies necessary for fleet maintenance, repairs, and vehicle builds. Key duties include researching and purchasing parts, receiving deliveries, maintaining inventory, issuing materials to technicians, and verifying purchasing and invoice records. This role serves a diverse fleet, encompassing passenger vehicles, trucks, heavy equipment, off-road vehicles, watercraft, and motorcycles. Collaboration with technicians, shop personnel, and vendors is essential to ensure timely access to the correct parts, minimize repair delays, and uphold accurate inventory and expense records.

Requirements

Must be at least 18 years of age
High school diploma or equivalent
Four years of experience in automotive or equipment parts operations, including at least two years of purchasing-related experience
Must possess or be able to obtain ASE Parts Specialist certifications: P1 – Medium/Heavy Truck Parts Specialist and P2 – Automobile Parts Specialist within one year of hire or within two ASE testing cycles
Must complete employer-required forklift training and operator qualification within two years of hire and before independently operating applicable equipment
Knowledge of automotive and equipment parts, purchasing practices, and inventory procedures
Strong attention to detail when entering data, assigning parts costs, reviewing invoices, and maintaining records
Strong organizational skills and the ability to manage competing requests and changing priorities
Clear and professional communication skills
Commitment to dependable service, responsible use of resources, safe work practices, and continuous improvement
Ability to accurately identify and source parts for multiple vehicle and equipment types
Ability to use inventory and purchasing information to recognize usage trends, shortages, and discrepancies
Ability to work independently, resolve routine problems, and follow assignments through to completion
Proven experience in parts operations or a related field
Strong analytical and problem-solving skills with attention to detail
Proficient in inventory management software and Microsoft Office Suite
Excellent communication skills, with the ability to collaborate effectively with technical teams
Forklift certification or willingness to obtain it, along with a commitment to workplace safety
Must possess and maintain a valid driver’s license

Nice To Haves

Additional coursework or training in purchasing, business administration, inventory management, or a related field
Experience with FASTER fleet management software
Experience with RepairLink or comparable electronic parts sourcing systems
Experience working with electronic parts catalogs and computerized inventory systems
Experience purchasing parts for fleet, municipal, commercial, heavy-duty, or equipment operations
Proficiency with Microsoft Word, Outlook, Excel, and other standard office applications

Responsibilities

Coordinate daily parts operations, including purchasing, receiving, stocking, and issuing of materials
Research and identify correct parts using various resources and assist technicians with parts needs
Monitor outstanding orders and communicate expected delivery dates, resolve sourcing issues
Conduct inventory counts and maintain accurate records of parts usage and transactions
Ensure compliance with safety procedures while contributing to an organized and efficient parts storage area
Perform other duties as assigned