Parts Expeditor

Pacific Federal Management•Tamuning, GU

8h•Hybrid

About The Position

The Parts Expeditor is responsible for coordinating the timely procurement, tracking, and delivery of parts, materials, and supplies necessary to support maintenance, repair, and operational activities. This position serves as a critical link between vendors, warehouse personnel, technicians, and internal stakeholders to ensure parts are available when needed and operational downtime is minimized. The Parts Expeditor proactively monitors order status, expedites urgent requests, maintains inventory accuracy, and resolves supply chain issues that may impact productivity. Success in this role requires strong organizational skills, attention to detail, effective communication, and the ability to prioritize competing demands in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Minimum of one (1) year of experience in parts expediting, inventory control, warehouse operations, procurement support, or supply chain coordination.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Strong verbal and written communication skills.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Ability to perform basic mathematical calculations and maintain accurate records.

Nice To Haves

Experience supporting automotive, heavy equipment, construction, facilities maintenance, or industrial operations.
Knowledge of procurement processes, vendor management, and supply chain best practices.

Responsibilities

Process, monitor, and track parts orders from initiation through final delivery.
Expedite urgent and high-priority parts requests to support operational requirements and minimize equipment downtime.
Communicate regularly with vendors, suppliers, and internal departments regarding order status, backorders, expected delivery dates, and shipment discrepancies.
Coordinate with warehouse personnel to receive, verify, stage, and distribute incoming parts accurately and efficiently.
Maintain accurate inventory records and assist with inventory counts, stock reconciliation, and cycle counting activities.
Research availability, lead times, and alternate sourcing options when parts shortages or delays occur.
Follow up proactively on outstanding purchase orders and open requests to ensure timely fulfillment.
Maintain detailed documentation of order status, shipment tracking information, vendor communications, and delivery confirmations.
Assist in identifying inventory trends and recommending appropriate stocking levels for frequently used parts.
Collaborate with Procurement, Operations, Service, and Accounting teams to support efficient workflow and accurate recordkeeping.
Ensure parts received match purchase orders and packing slips, reporting discrepancies immediately.
Support continuous improvement initiatives designed to enhance inventory accuracy, vendor performance, and supply chain efficiency.
Adhere to all Company policies, safety procedures, and applicable regulations.
Perform other related duties as assigned.