Parts and Procurement Manager

Aircraft Specialists•Sellersburg, IN

6d•$80,000 - $90,000

About The Position

Company: Aircraft Specialists and PrivateFlite Aviation offer a comprehensive range of general aviation services, including FBO operations, FAA Part 145 Maintenance, and Part 135 Charter services. Based just outside Louisville, Kentucky, our mission is to “Provide the Ultimate Client Experience.” Our culture is built on six core values that guide every interaction and decision: Integrity, We Before Me, Commitment to Excellence, Service-Centered, Level 10 Attitude, Always Be Winning. Every team member is expected to embody these values as we serve our clients and support one another. Whether in the hangar, on the ramp, or in the air, we are united in delivering unmatched service and excellence in aviation. Basic Function: The Parts and Procurement Manager oversees the sourcing, inventory, and logistical coordination of aircraft parts and materials to support maintenance operations within the Part 145 Repair Station. This role ensures regulatory compliance, cost-effective purchasing, vendor management, and accurate stock control to maintain uninterrupted service and airworthiness support.

Requirements

Attention to detail with a focus on regulatory compliance and documentation accuracy.
Proficient in Microsoft Office Suite, especially Excel for data analysis and reporting.
Ability to work in a fast-paced, deadline-driven environment.
Experience in Aviation Parts or Logistics 3+ years of experience in parts handling, inventory control, or warehouse operations—ideally in an FAA-regulated environment.
Knowledge of FAA Part 145 and Part 43 Regulations Familiarity with regulatory requirements for parts management, storage, and traceability.
Associate or bachelor’s degree in supply chain, aviation management, or related field preferred.
Minimum 3–5 years of experience in aviation parts procurement or inventory management, ideally within a Part 145 Repair Station.
Understanding of FAA regulations, including traceability and certification requirements for aircraft parts.
Familiarity with MRO and ERP software systems (e.g., Quantum).
Knowledge of hazardous material handling and shipping regulations (e.g., DOT, IATA).

Nice To Haves

Strong negotiation and vendor management skills.
Excellent organizational and time management abilities.
Certified Purchasing Professional (CPP) or equivalent procurement certifications.

Responsibilities

Procurement Oversight Source and acquire aircraft parts and materials in accordance with maintenance requirements and regulatory standards.
Negotiate pricing, terms, and delivery schedules with approved vendors.
Maintain relationships with suppliers and evaluate vendor performance regularly.
Manage and oversee ApprovalMax, including reviewing and approving new vendor requests and PO requests.
Inventory Management Monitor stock levels and initiate reorders to prevent shortages and overstock.
Track shelf-life items, rotables, and consumables to ensure compliance.
Oversee proper labeling, storage, and quarantine of inventory per FAA guidelines.
Regulatory Compliance Ensure all procured parts meet FAA certification requirements and traceability standards.
Maintain records of parts transactions and vendor documentation for audits.
Support AS9110 and FAA Part 145 compliance efforts with documentation and reporting.
Logistical Coordination Organize inbound and outbound shipments, including tracking, PO verification, quality check, and customs clearance.
Coordinate with maintenance technicians to ensure timely delivery of required components.
Process Optimization Develop and implement procurement policies and procedures for efficiency and accuracy.
Use inventory and procurement software for data management and analysis.
Team and Vendor Collaboration Communicate regularly with maintenance, quality, and finance teams to align procurement activities.
Support strategic sourcing initiatives and vendor qualification programs.
Financial Stewardship Manage purchasing budgets and cost controls for parts and tooling acquisition.
Analyze spending trends to identify cost-saving opportunities.