Parts Administrator

Hi-Lite Airfield Services•Palmetto, FL

5d•Onsite

About The Position

The Parts Administrator performs responsible work ordering and purchasing automotive parts for a large facility. This individual is responsible for maintaining a parts inventory and all pertinent records. Duties involve working with several mechanics, shop supervisors, and Fleet Manager. The work is performed under the general supervision of the Fleet Manager.

Requirements

Considerable knowledge of automotive, Class 8, semi-trucks, trailers, diesel engines, and heavy equipment parts identification.
Ability to work independently and use outside resources to find unique parts
Ability to establish and maintain effective working relationships with other employees and vendors.
Ability to be well organized and maintain inventory of parts
Communicate effectively
High school diploma or GED and 2 years of related experience in ordering automotive parts; or any equivalent combination of training and experience.
10-year criminal background search.
Clean driving history
Pre-employment drug screen
Valid Driver's License (REAL ID)

Responsibilities

Assist in ensuring and enforcing safety policies inside the Maintenance Facility
Ensure employee, vendor, and visitor compliance with regard to PPE
Adhere to the company dress code and policies
Keep work orders current parts / Assist with work orders in truck tracker
Shipping and Receiving – receive items to be checked in and confirmed complete as well as distributed to correct personnel
Follow up on task assignments
Ensure availability of parts and supplies for each vehicle/equipment
Keep a perpetual inventory
Track shipping information on all parts requests
Manage all vehicle EZ Pass/Best passes. This includes leased vehicles and owned vehicles. Assist DOT with vehicle registrations as necessary.
Review, follow, and comply with the parts budget to include accurate inventories submitted to the finance department for reconciliation
Assist with establishing a parts budget
Seek the best possible costs while ordering parts.
Support crews on the road with part requests
Establish and maintain vendor relationships and continually search for new vendors and cost-saving opportunities.
Communicate directly with the Shop Supervisor and Fleet Manager on repair parts needed
Ensure invoices are closed and prepared for Accounts payable in a timely manner
Streamline and approve the request, approval, and tracking process of repair parts
Uphold purchasing policies and standards.