Partnerships Associate

The Asian American Foundation•New York, NY

2d•Hybrid

About The Position

The Partnerships Associate plays a critical role in supporting the execution, operations, and performance of our partnerships and development efforts. This position sits at the intersection of partnerships, development, events, and operations ensuring smooth administrative processes, accurate data management, effective research, and timely support for internal teams and external partners. This is an ideal role for a detail-oriented, organized professional who enjoys building systems, supporting cross-functional teams, and contributing to streamlined processes.

Requirements

Undergraduate degree in a related field of study or the equivalent combination of education and experience
1-2 years of experience in project management, development, operations, and/or finance
Demonstrated success in developing and maintaining databases
Intermediate Excel/Google Sheets skills
Familiarity with a customer relationship management (CRM) system such as Salesforce
Exceptional attention to detail and task follow-through
Ability to manage a variety of projects and special events with minimal supervision and as part of a team
Ability to carry out duties respecting the sensitive and confidential nature of donor-related information and materials, and to demonstrate mature judgment in handling donor concerns
Excellent time management and organizational skills
Exceptional written and verbal communication skills
Passionately supports, understands, and can communicate our mission to serve the Asian American and Pacific Islander community in their pursuit of belonging and prosperity that is free from discrimination, slander, and violence

Responsibilities

Support Chief Partnerships Officer in managing schedules and coordinating projects
Conduct research and prepare memos on initiatives, partners, and donors to support relationship management and fundraising including WealthX, iwave, and online research
Lead team meetings by preparing and managing agendas, documenting key discussions and decisions, and distributing action items
Assist with ad hoc special projects and additional responsibilities as assigned
Support logistical and administrative contracting/payment processes (e.g., communicating with external vendors to collect necessary documents, including contracts, invoices, and W9s)
Support Events team with budget reconciliation and vendor communications, ensuring accuracy and prompt vendor payments
Manage Asana projects, track internal action items, and update internal project timelines
Support team members to identify, implement, migrate information to, and maintain a Salesforce CRM for effective donor and data management across all Partnerships and Development teams
Upload and maintain events, foundation, corporate, and individual donor records and files, specifically qualitative data to ensure contacts, accounts, and campaigns are updated
Create and update Standard Operating Procedures (SOPs), playbooks, and internal guides
Compile lists for event attendance