Partnership Operations & Contract Coordinator

Aston Carter•Kirkland, WA

3d•$50 - $50•Hybrid

About The Position

This role supports gaming partnership initiatives across the full lifecycle of contracts, from deal preparation and negotiation support through execution, documentation, and renewal. This role focuses on managing processes, trackers, and contract systems to ensure timely, compliant partnerships while collaborating closely with senior Business Development managers, finance, legal, and other cross-functional teams. The position offers the opportunity to contribute to high-impact partnerships for a major game studio with a large global player base.

Requirements

Minimum 5 years of experience in project and task management, including managing multiple concurrent workstreams and deadlines.
Minimum 5 years of experience collaborating with stakeholders, including cross-functional teams, in a professional environment.
Minimum 5 years of experience managing legal contracts, including reviewing, tracking, and supporting negotiation of agreements.
A minimum of 5 years of experience in the Business Development field, with a preference for 8 or more years of experience in Business Development or a paralegal role.
Proven experience working with legal contracts and coordinating with Finance and Legal teams on time-sensitive deals while ensuring policy compliance.
Strong project management and task management skills, with the ability to prioritize, organize, and follow through on complex workflows.
Demonstrated stakeholder management and stakeholder communication skills, including the ability to build collaborative relationships.
Strong verbal and written communication skills, with keen attention to detail and a focus on customer service and interpersonal effectiveness.
Ability to work independently, manage one’s time effectively, and operate with minimal supervision.
Knowledge of business and management principles related to strategic planning and resource planning.
Ability to apply accounting and mathematical principles to work as needed, particularly in support of financial aspects of deals.
Ability to analyze business trends and project future revenues and expenses to support partnership decision-making.
Previous experience using computer applications such as Microsoft Word and Excel for documentation, analysis, and reporting.
Bachelor’s degree in business management, liberal arts, economics, finance, accounting, or a relevant field.

Nice To Haves

8–10 years of overall professional experience is preferred, particularly in Business Development or a paralegal capacity.
Preferred experience managing and especially negotiating legal contracts in the gaming or entertainment industry.
Preferred experience in Business Development or paralegal roles within the Gaming or Entertainment industry.
Experience working with a large game studio or similar high-scale digital entertainment environment is highly desirable.
Significant experience with process management and prioritization in collaboration with cross-functional teams in a fast-paced environment.
Experience working with Finance and Legal teams on time-sensitive deals while ensuring policy compliance is strongly preferred.
Familiarity with contract management systems, SharePoint, and internal procurement or finance tools is advantageous.
Comfort working with rights trackers and other operational tracking tools to monitor expirations and compliance.
Demonstrated ability to identify process gaps and propose improvements that enhance efficiency and accuracy.
Customer-focused mindset with a collaborative approach to working with internal and external stakeholders.

Responsibilities

Support senior Business Development managers in executing and managing gaming partnership contracts, ensuring timely processing and adherence to internal policies and compliance requirements.
Assist with the preparation of negotiation materials, contract templates, and other operational documentation across all stages of the deal lifecycle.
Ensure accurate and timely filing of agreements and all relevant documentation in contract management systems and SharePoint, maintaining organized and auditable records.
Use PaymentCentral and internal finance tools to manage supplier setup, process payment requests, and coordinate with partners and internal stakeholders as needed.
Look up, prepare, and execute non-disclosure agreements (NDAs) for new partnerships where none exist, ensuring appropriate protections are in place.
Maintain the Licensed DLC rights tracker and other team trackers, monitoring upcoming expiry dates and ensuring compliance with contractual obligations.
Track and manage key rights and obligations to support timely renewals and prevent lapses in licensing or partnership terms.
Support the triage and response process for external partnership proposals, helping to prioritize opportunities and coordinate feedback with stakeholders.
Collaborate with cross-functional teams, including Finance and Legal, to support time-sensitive deals and ensure alignment with internal policies and procedures.
Contribute to team initiatives and special projects related to business development, process improvement, and partnership operations.
Identify opportunities to streamline and optimize business development processes, proposing and implementing improvements to workflows, tools, and documentation practices.
Manage multiple concurrent projects and tasks, updating trackers, negotiation materials, and documentation to reflect current deal status.
Onboard suppliers into internal systems, ensuring all required information is collected, validated, and accurately captured.
Participate in regular meetings with internal stakeholders to provide updates on partnership status, address operational issues, and align on priorities.
Provide ongoing operational support to Business Development managers, adjusting priorities as needed in a fast-paced environment.