Part-Time Office Assistant (Cambridge, MA)

Lumeris•Massachusetts, MA

3d•$41,925 - $51,761•Onsite

About The Position

The Office Assistant supports day-to-day workplace operations in a highly client-facing environment by serving as a welcoming first point of contact for guests, providing hands-on support for internal and client meetings, and acting as a liaison between internal teams and building management. This role is essential to creating a professional, highly-efficient, and well-coordinated office experience.

Requirements

High school diploma or equivalent
1–3 years of experience in an office, administrative, hospitality, or facilities support role
Strong customer service and interpersonal skills
Ability to manage multiple tasks and priorities in a fast-paced environment
Proficiency with Microsoft Office (Outlook, Teams, Word, Excel)
Professional demeanor and strong communication skills
Discretion and sound judgment when handling client interactions, confidential information, and executive or customer-sensitive meetings
Attention to detail and follow-through
Problem-solving mindset with a service-oriented approach
Ability to work independently and collaboratively
Physical ability to assist with light lifting and room setup

Nice To Haves

Experience working in a corporate office or multi-tenant building
Familiarity with conference room AV systems and meeting technology
Experience coordinating with property management or external vendors

Responsibilities

Greet and assist visitors, clients, and vendors in a professional and courteous manner
Manage guest check-in procedures
Coordinate with hosts to ensure a smooth guest experience
Maintain a professional, hospitality-driven guest experience aligned with client expectations and brand standards
Maintain common areas to ensure a clean, organized, and welcoming environment
Assist with meeting room setup, AV equipment, and supply readiness
Coordinate catering, refreshments, and room scheduling for meetings and on-site events
Provide end-to-end support for client meetings, including greeting attendees, coordinating room readiness, and partnering with meeting hosts to keep schedules running smoothly
Provide basic troubleshooting support for conference room technology or escalate issues as needed
Ensure meeting spaces are reset and ready for subsequent use
Serve as a point of contact between the office and building management for facilities-related needs
Submit and track building service requests (e.g., HVAC, lighting, cleaning, access)
Coordinate vendor access and escort as required
Assist with general administrative tasks such as ordering office supplies and maintaining inventory
Support space-related initiatives such as moves, or reconfigurations
Provide ad hoc support to workplace, facilities, or operations teams as needed