Part-Time Household Manager / Family Assistant

Sage Haus•Vancouver, WA

28d•Onsite

About The Position

We are a busy, warm, and welcoming family with three school-age children and a home that is almost always filled with energy, laughter, and a revolving door of neighborhood kids, friends, and family. We are naturally a social family and love being the gathering place for our community, whether that means an impromptu afternoon by the pool, friends stopping by after school, or hosting planned get-togethers. With that comes the fun (and the logistics) of keeping the house ready for everyday life — having snacks and beverages on hand, maintaining a welcoming space, and making sure the details are taken care of before they become stressful. Our home includes a large yard, a pool, a Labradoodle, two cats, and two bunnies who are very much part of the family. One parent is home full-time and manages much of the family’s day-to-day life with care and intention, while the other runs their own business and is primarily office-based. We also have close family nearby, including one set of grandparents, and we are thoughtfully putting systems in place to support our family as needs evolve and we prepare for the possibility of helping care for them in the future. Our children are active, involved, and love being part of team-based activities. During the school year, our oldest child will be transitioning to middle school, while our two younger children attend the same elementary school. Our schedule is full with activities throughout the week, including football and soccer, horseback riding several days each week as part of a team, and baseball and soccer commitments. Between practices, games, school activities, and time spent with friends, our afternoons and evenings move quickly. We value having support that helps create more ease in the rhythm of our home, especially around meal planning and preparation, staying organized, keeping the household stocked and ready for busy weeks, and making sure the details are handled ahead of time. We have a biweekly housekeeper in place, so this role is not focused on deep cleaning. Instead, we are looking for someone who can help maintain the systems of our home, bring fresh eyes and thoughtful ideas, and take ownership of the details that help our household run smoothly. The ideal person will enjoy becoming part of our family’s rhythm while bringing a professional, proactive, and self-sufficient approach to the role.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap, MMR, Hepatitis A/B), subject to applicable legal accommodations.
Must be comfortable with pets (dog, cats, and rabbits); no pet allergies.
You are a proactive, organized self-starter who naturally notices what needs attention and takes pride in making a home run smoothly.
You bring fresh eyes, thoughtful ideas, and a willingness to help create order in a home that is still evolving and settling into its routines.
You are warm, personable, and comfortable becoming part of the rhythm of a busy family.
You enjoy engaging with children, especially being a fun and positive presence for them, while also understanding the importance of being a trusted adult in their lives.
You are comfortable in an active household with sports, activities, friends, and pets, and you can adapt easily when plans shift or the day takes an unexpected turn.
You are detail-oriented, dependable, and a natural problem-solver.
You communicate clearly, ask thoughtful questions when needed, and are comfortable receiving direction while also bringing your own ideas and perspective to the role.
You bring a positive, can-do attitude to everything you do.
Above all, you are someone who takes ownership, follows through, and finds satisfaction in creating a home environment that feels organized, welcoming, and easier for everyone who lives there.

Nice To Haves

Occasional evening coverage for date nights is a bonus (approximately once per month).
One parent is home full-time and manages much of the family’s day-to-day life with care and intention, while the other runs their own business and is primarily office-based.
We also have close family nearby, including one set of grandparents, and we are thoughtfully putting systems in place to support our family as needs evolve and we prepare for the possibility of helping care for them in the future.

Responsibilities

Maintain existing household organization systems and propose improvements where needed
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Prepare the home for guests and hosting — pool towels, patio readiness, snacks and beverages stocked
Complete seasonal swaps for clothing, décor, and gear
Prepare and coordinate donation drop-offs
Event/holiday prep
Support packing and unpacking for family travel
Maintain indoor plants
Change batteries, light bulbs, smoke detectors, etc.
Wash, chop, and prep ingredients so meals come together quickly when the family is home
Assemble healthy grab-and-go snacks or meals for sports nights
Support school lunch ideas and prep
Develop familiarity with family food preferences and contribute to weekly meal planning over time
Reset and maintain the kitchen after prep work
Restock pantry/fridge/household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes
Weekly rotation and laundering of all bed linens, dish towels, and household linens
Occasional kids' laundry support as needed during the school year
Maintain and organize the laundry area
Fueling/cleaning/organizing vehicles
Support with pick-ups/drop-offs
Light supervision / back-up childcare / occasional date night coverage
Clean out backpacks and lunch boxes after school
Occasional deep cleans (fridge, oven, baseboards)
Refresh garage/mudroom/entry
Clean humidifiers/air purifiers/water softener
Organizational projects (toys, gear)
Oversee cleaners/contractors/landscapers
Research/coordinate repairs and quotes
Seasonal property maintenance
Manage outdoor spaces
Travel planning and logistics
Calendar management (including household schedules)
Maintain pet supplies