Part-Time House Manager & Family Assistant

Sage Haus•Mill Valley, CA

7d•$43 - $48•Hybrid

About The Position

Based in Mill Valley, we're a close-knit, warm, active household of three—complete with one small, older dog and a curious, energetic three-year-old boy who fills our home with lots of love. Grandma is also a beloved part of our family and routinely supports school pickups and attentive, nurturing after-school care. Both parents are incredibly driven and work primarily from home, including their on-property casita, in creative fields that regularly require meeting specific deadlines. Our home is built around meaningful work, family connection, and a healthy, intentional lifestyle. As a family, we love coming together for dinner, going on bike rides, reading, seeing live music, camping, and spending time near the ocean, which our little one especially loves. We care deeply about a well-run, highly organized home and a healthy, non-toxic environment where our family can flourish. We love fresh, whole foods, being active outdoors, and spaces that feel calm, relaxing, and reset. While we have some systems in place, with a young child and a bustling schedule, keeping everything on track has become overwhelming and is affecting how much quality time we get to spend together. Although we have regular house cleaners, we’re looking for a highly communicative, detail-oriented, proactive house manager who can fill in the gaps in between—starting with creating and maintaining meaningful systems in our home, tackling laundry and dishes, supporting meal prep and kitchen tidying, resetting spaces, and supporting the mostly remote management of a second property that is located a couple of hours away. This will allow us to spend more quality time together as a family, create more dedicated space for our creative projects, and ensure our home is a calm, relaxing environment where we can recharge.

Requirements

Maintain a smoke-free environment.
Maintain a fragrance-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required; mileage reimbursement provided for work-related driving.
Candidates are required to be up to date on standard recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Comfortable and have experience working with dogs and toddlers (age 3).
Must be highly communicative, detail-oriented, and proactive.
Must be calm, highly seasoned, and professional.
Must respect a working household.
Must be able to bring order without disruption.
Must be able to notice what needs to be done and take care of it seamlessly.
Must ask clarifying questions before diving in.
Must follow through with consistency, attention to detail, and care.
Must think a few steps ahead.
Must create meaningful systems that truly hold up over time.
Must be incredibly reliable and understand the importance of punctuality and consistency within a family setting.
Must have high emotional intelligence.
Must take professional boundaries seriously.
Must have excellent time management skills.
Must be able to balance competing priorities with ease.
Must be comfortable taking cues from the family's rhythms—know when it’s appropriate to step in or step back.
Must feel aligned with a lifestyle that values health, wellness, and active, intentional living.

Nice To Haves

Bilingual (English/Spanish) preferred.
While not required, it would be a major bonus if you are bilingual in English and Spanish and are interested in helping nurture a young child's bilingual development.

Responsibilities

Daily resets of common areas: tidying, dishes, surfaces, light vacuuming of high-traffic areas
Prep the home before weekly cleaners arrive
Maintain and improve household organization systems
Change batteries, light bulbs, and smoke detector batteries as needed
Coordinate donation drop-offs as items accumulate
Support packing and unpacking for family travel as needed
Assist with event and birthday party prep as needed
Wash, fold, and put away family laundry
Wash and prep fruits and vegetables
Prepare school lunches as needed
Occasional grocery runs to specific stores that don't deliver
Kitchen cleanup and maintenance
Restock pantry, fridge, and household supplies (paper towels, toilet paper, etc.)
Manage running household supply list
Manage household orders and subscriptions (Amazon, Costco, Target, etc.)
Handle returns, occasional dry cleaning, and gift shopping
Break down and dispose of boxes
Occasional deep cleans: fridge, oven, baseboards
Refresh garage, entryway, and mudroom as needed
Clean humidifiers and air purifiers
Occasionally wash and replace cushion covers
Organizational projects (toys, gear, seasonal items) as needed
Feed the family dog when the bowl is empty during working hours
Let outside and walk occasionally
Schedule and transport to vet and grooming appointments
Administer monthly medication
Provide backup pick-up/drop-off support as needed (approximately once per week)
Light supervision and backup childcare
Prep backpacks, clothing, and snacks the day prior
Occasional date night or overnight coverage
Schedule maintenance for family vehicles
Occasional fueling, organizing, and light cleaning
Research and coordinate home repairs and vendor quotes
Manage outdoor spaces: quarterly cushion cleaning, garden tidying, and toy organization as needed
Remote management of a second property (coordinating cleaners, vendors, and repairs); occasional on-site visits as needed
Reset the on-property casita as needed for guests
Travel planning and logistics
Event and appointment coordination (medical, school, pet grooming, family appointments)
Bill payment support (mailing checks and managing recurring obligations)