Part-Time House Manager & Family Assistant

Sage Haus•Mill Valley, CA

6d•Onsite

About The Position

Based in Mill Valley, CA, this is a part-time role for a House Manager & Family Assistant. The family is a close-knit, warm, and active household of three, including a three-year-old boy and an older dog. Grandma is also part of the family and assists with school pickups and after-school care. Both parents work from home in creative fields and need support in maintaining an organized and healthy home environment. The role involves filling in the gaps between regular house cleaners, creating and maintaining systems, managing laundry and dishes, supporting meal prep, tidying spaces, and assisting with the remote management of a second property. The goal is to allow the family more quality time together, create space for creative projects, and ensure the home is a calm and relaxing environment.

Requirements

Maintain a smoke-free environment.
Maintain a fragrance-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required; mileage reimbursement provided for work-related driving.
Candidates are required to be up to date on standard recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Comfortable and have experience working with dogs and toddlers (age 3).
Must be highly communicative, detail-oriented, and proactive.
Must be calm, highly seasoned, and professional.
Must be reliable and understand the importance of punctuality and consistency.
Must have high emotional intelligence.
Must take professional boundaries seriously.
Must have excellent time management skills.
Must be comfortable taking cues from the family's rhythms.
Must feel aligned with a lifestyle that values health, wellness, and active, intentional living.

Nice To Haves

Bilingual (English/Spanish) preferred.
Interested in helping nurture a young child's bilingual development.

Responsibilities

Daily resets of common areas: tidying, dishes, surfaces, light vacuuming of high-traffic areas
Prep the home before weekly cleaners arrive
Maintain and improve household organization systems
Change batteries, light bulbs, and smoke detector batteries as needed
Coordinate donation drop-offs as items accumulate
Support packing and unpacking for family travel as needed
Assist with event and birthday party prep as needed
Wash, fold, and put away family laundry
Wash and prep fruits and vegetables
Prepare school lunches as needed
Occasional grocery runs to specific stores that don't deliver
Kitchen cleanup and maintenance
Restock pantry, fridge, and household supplies (paper towels, toilet paper, etc.)
Manage running household supply list
Manage household orders and subscriptions (Amazon, Costco, Target, etc.)
Handle returns, occasional dry cleaning, and gift shopping
Break down and dispose of boxes
Occasional deep cleans: fridge, oven, baseboards
Refresh garage, entryway, and mudroom as needed
Clean humidifiers and air purifiers
Occasionally wash and replace cushion covers
Organizational projects (toys, gear, seasonal items) as needed
Feed the family dog when the bowl is empty during working hours
Let outside and walk occasionally
Schedule and transport to vet and grooming appointments
Administer monthly medication
Provide backup pick-up/drop-off support as needed (approximately once per week)
Light supervision and backup childcare
Prep backpacks, clothing, and snacks the day prior
Occasional date night or overnight coverage
Schedule maintenance for family vehicles
Occasional fueling, organizing, and light cleaning
Research and coordinate home repairs and vendor quotes
Manage outdoor spaces: quarterly cushion cleaning, garden tidying, and toy organization as needed
Remote management of a second property (coordinating cleaners, vendors, and repairs); occasional on-site visits as needed
Reset the on-property casita as needed for guests
Travel planning and logistics
Event and appointment coordination (medical, school, pet grooming, family appointments)
Bill payment support (mailing checks and managing recurring obligations)