Cause Capacity - Part-Time Administrative & Operations Specialist (Fractional / Contract)
About The Position
Cause Capacity partners with nonprofits and small businesses to strengthen their people, systems, and operations. We step in as embedded partners—helping organizations run more effectively so they can focus on their mission and growth. Our clients are often in moments of transition or expansion. They don’t just need extra hands—they need thoughtful, reliable operators who can bring structure, clarity, and follow-through. Learn more at www.cause-capacity.com or check us out on LinkedIn. We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support. This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs—often with limited oversight. Assignments will vary across clients, and may be short-term, ongoing, or project-based. This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.
Requirements
- 3+ years of experience in administrative, operations, or similar roles
- Strong organizational and project management skills
- Excellent written and verbal communication
- High attention to detail and follow-through
- Ability to manage multiple priorities across different clients
- Sound judgment and ability to handle confidential information
- Proficiency in Google Workspace and/or Microsoft Office
- Expertise in calendar management, including proactive prioritization and schedule optimization
- Experience with project management tools (e.g., Asana, Monday.com)
- Comfort learning new systems quickly
Nice To Haves
- Experience supporting small teams, startups, or nonprofits strongly preferred
- Comfortable working in a remote, fast-moving, and client-facing environment
- CRM systems (e.g., Salesforce)
- Financial tools (e.g., QuickBooks, Bill.com)
- Canva or basic design tools
- Website platforms (e.g., WordPress, Wix)
Responsibilities
- Manage calendars, scheduling, and meeting coordination
- Organize inboxes and communications workflows
- Create, maintain, and improve file systems and documentation
- Support internal processes to improve efficiency and clarity
- Track expenses, process invoices, and support reconciliations
- Maintain financial records, service contracts, and documentation
- Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
- Manage complex calendars and priorities for senior leaders
- Draft communications, presentations, and board materials
- Serve as a liaison between leadership, board members, clients, and/or stakeholders
- Support client and/or donor relationship management
- Schedule and post social media content
- Draft newsletters or blog content
- Update website content (basic CMS edits)
- Maintain and update CRM systems (e.g., Salesforce)
- Process donations and generate reports
- Draft donor communications and prepare outreach materials
- Support events and donor engagement activities
- Track grant deadlines and reporting timelines
- Prepare and organize grant materials and documentation
- Maintain accurate funder records and files
- Track program data, timelines, and deliverables
- Support participant or volunteer coordination
- Prepare reports and routine communications
Benefits
- Flexible, remote work
- Exposure to a variety of mission-driven organizations and businesses
- Opportunity to do meaningful, behind-the-scenes work that drives real impact
- Ability to build a portfolio of diverse operational experience
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
