Part-Time Administrative Assistant II

Regal Rexnord•Milwaukee, WI

3d•Onsite

About The Position

This is an hourly part-time position averaging 25–30 hours per week, with flexibility in scheduling to align with your availability while meeting the needs of the teams you support. Position Overview The Administrative Assistant II provides essential operational and administrative support to the Executive Assistants (EA) team. This role does support executives, but also focuses on coordinating core processes, managing logistical tasks, and helping ensure the EA function runs smoothly and efficiently. The ideal candidate is detail‑oriented, proactive, and comfortable working with all levels and in a fast-paced, team‑based environment. This role is based on-site at our Milwaukee HQ location.

Requirements

2+ years of administrative, office coordination, or support experience.
Strong proficiency with Microsoft 365 tools (Outlook, Teams, Excel, Word, SharePoint).
Excellent organization, time management, and follow‑through.
Strong interpersonal communication and ability to work with employees at all levels.
Demonstrated ability to adapt to shifting priorities and manage multiple tasks simultaneously.

Nice To Haves

Experience supporting a centralized administrative or shared services team.
Familiarity with travel booking platforms and office scheduling systems.
Experience coordinating onsite visitor logistics or hospitality services.

Responsibilities

Provide day‑to‑day administrative support to key team members and Executive Assistants team.
Assist with calendar coordination tasks such as scheduling internal meetings, reserving shared spaces, and updating group calendars.
Provide monthly expense report support to several executive team members
Coordinate lunches/dinners for executive meetings
Support travel planning for staff by gathering travel details, preparing itineraries, and confirming logistics.
Coordinate arrangements for visiting employees, including booking guest offices, preparing visitor materials, and ensuring workspaces are set up with required equipment.
Manage conference rooms set up on the executive floor.
Manage the ordering of office and meeting supplies.
Serve as a point of contact for building services or facilities requests related to shared spaces.
Assist EAs with preparing documents, updating templates, and maintaining department procedure documentation.
Support with passports and visas.
Coordinate distribution of team communications, meeting agendas, and follow-up notes.
Partner with the EA team on cross-functional tasks and special projects as needed.
Provide backup coverage to other administrative roles during absences or high-volume periods.
High exposure to executive level team leaders