Parks & Rec Coordinator - Events

City of Edgewater•Edgewater, FL

4d•Onsite

About The Position

The City of Edgewater is seeking a Rec Coordinator - Events, to plan, coordinate, and implement City events and community engagement activities. The position is responsible for the day-to-day coordination and execution of assigned events, including planning, logistics, and on-site operations. Once trained, the employee must be able to perform with minimal supervision in a fast-paced environment. Work requires coordination across departments, vendors, and community partners, and includes evening and weekend hours.

Requirements

Must have legal authorization to work in the United States of America.
Possess a valid driver’s license with the ability to safely operate a motor vehicle, provide proof of a safe driving record, and maintain a safe driving record.
Submit and pass a pre-employment background check.
Bachelor's degree from an accredited college or university with major coursework in recreation, event management, or a related field, or equivalent experience.
Two (2) years of related experience in event planning, coordination, or recreation programming.
Experience planning and coordinating events, including logistics and scheduling.
Experience using Civic Rec or a similar registration platform.
Must possess or be able to obtain First Aid, CPR, and AED Certification.
Strong organizational and time management skills, with the ability to manage multiple events and deadlines.
Strong communication and customer service skills, with the ability to maintain effective working relationships with residents, vendors, and staff.
Demonstrated knowledge and understanding of the operation of a personal computer along with Microsoft Office Suite 365.
Ability to work independently and take initiative in a fast-paced environment.
Ability to work evenings, weekends, and flexible hours as required for events.

Nice To Haves

Event or meeting certification (e.g., CMP or CSEP) preferred.
Certified Parks and Recreation (CPRP) certification preferred.

Responsibilities

Plan and coordinate assigned City events independently from initial planning through execution
Maintain event calendar and timelines
Coordinate with internal departments to align event logistics, operations, and communication needs
Coordinate with departments, vendors, and community partners to support event planning and delivery
Manage event logistics, including permits, equipment, site setup, and operational needs
Coordinate vendors, agreements, and service delivery
Track event details, schedules, and deliverables
Conduct site visits and event walkthroughs as needed
Evaluate events and recommend improvements to operations, participation, and overall experience
Lead event setup, operations, and breakdown
Troubleshoot issues during events and adjust as needed
Ensure compliance with safety procedures and City policies
Support event safety planning and coordination, including adherence to emergency procedures and City requirements
Coordinate and provide direction volunteers and event staff
Serve as primary point of contact during assigned events
Support community outreach efforts, including event booths and activities
Build relationships with local organizations, businesses, and partners
Identify opportunities to enhance community participation and engagement
Establishes and maintains effective relationships with citizen groups, including bi-annual attendance at HARP Board meetings
Manage event registrations and participant communication
Track attendance and provide basic event summaries
Monitors and orders supplies necessary for event operations, recommend large purchases to Department Director
Assists the Department Director in preparation of the annual budget
Assists with tracking event-related expenses and staying within established budgets
Coordinate with Communications staff to support event promotion
Maintain organized records related to events
Participates in the processing and approval of external Special Event Applications
Addresses complaints and resolve issues in assigned area of responsibility
Support Parks and Recreation programs and operations as needed
Assist with program setup, activities, and facility supervision during peak times or staff shortages
Provide support across department initiatives and special projects
Provide customer service to participants, residents, and vendors
Communicate with staff, partners, and the public
Participates in staff meetings and training opportunities
Assists with Department on call schedule on a rotating basis
Maintains a positive attitude, takes initiative, and works as a cohesive team with all team members
Maintains regular and punctual attendance
Performs other duties as assigned