Parks Event Coordinator

City of Tucson • Toms River, NJ

4d • $24 - $36 • Onsite

About The Position

The Parks Event Coordinator position at the City of Tucson’s Parks and Recreation Department is responsible for coordinating customer service, permitting, reservations, contracts, and administrative processes associated with special events, facility rentals, and public use of parks and recreation venues. Serves as the primary liaison between customers, community organizations, event organizers, City departments, and external agencies to facilitate successful events and community engagement opportunities. Coordinates department-sponsored events and public participation opportunities as resources allow. Works is performed under the supervision of the Recreation Superintendent. This position exercises supervision over parks event personnel.

Requirements

• 6 months post high school
• Two (2) years of relevant experience
• Valid and unrestricted Arizona Class D Driver License - Arizona Department of Transportation - Motor Vehicle Division

Nice To Haves

• Bachelor's degree in Recreation, Business Administration, Event Management, or a closely related field.
• Four (4) years of experience in the planning, logistics, and coordination of large-scale events.
• Two (2) years of supervisory experience overseeing event staff.
• Experience issuing permits for large-scale events.
• Knowledge of and experience with sound and lighting systems

Responsibilities

• Interfaces with constituents, community members, and prospective clients to assess needs and match them with appropriate park venues.
• Reviews and evaluates proposed events to determine suitability for City parks and facilities based on event size, operational impacts, site characteristics, public safety considerations, and available resources.
• Conducts site visits and planning meetings with event organizers to assess operational needs and identify potential impacts to parks, facilities, and surrounding areas.
• Coordinates and manages the reservation of event spaces, including processing permits, contracts, and related documentation.
• Assists constituents in securing required liability insurance and operational permits in compliance with City Risk Management standards and applicable requirements of the Tucson Fire Department, Transportation and Mobility, Business Services, Pima County Health Department, and the Clerk’s Office.
• Invoices and processes payments for rental fees, permits, and associated charges; ensures proper financial reconciliation of event accounts.
• Disseminates event information to Park Maintenance, Recreation Centers, Tucson Fire Department, Tucson Police Department, Transportation and Mobility, Ward Offices, the City Manager’s Office, and other relevant departments and stakeholders.
• Oversees operational readiness of performance venues and park facilities, including coordination of repairs, maintenance, and equipment needs.
• Coordinates with vendors, contractors, and volunteers to support successful event execution.
• Supervises technical and event staff, including audio engineers and parks event workers.
• Plans, coordinates, and executes community events.
• Coordinates, when funding allows, department events for public participation.
• Monitors event operations and works with organizers to ensure compliance with permit conditions, safety requirements, and approved event plans.
• Performs all other duties and tasks as assigned.

Benefits

• medical, dental, vision, life, disability, and FSA coverage
• pension plan
• Roth and pretax deferred compensation savings
• 38 paid days off in the first year of employment
• twelve weeks of paid parental leave
• paid tuition reimbursement
• student loan repayment
• off- and on-the-job training
• opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED