Part-Time Parks Administrative Assistant

Bountiful City•Bountiful, UT

1d•Onsite

About The Position

Under general supervision, performs a full range of secretarial and administrative support functions for the Parks Director and the Parks Department. This role involves managing correspondence, scheduling, data gathering, and acting as a liaison between the Director and the public. The position also handles record-keeping, purchasing processes, and potentially supervises other office personnel.

Requirements

High School Diploma, GED, or equivalent.
Experience equivalent to three (3) years of secretarial support work.
Completion of a post-high school training program in a closely related area may substitute for one (1) year of the required experience.
Knowledge of office management practices and procedures.
Knowledge of Parks department operations and functions.
Knowledge of general bookkeeping practices and procedures.
Knowledge of computer software used to complete assigned projects.
Skill in establishing and maintaining effective working relationships with other staff, department heads, and the public.
Skill in following complex oral and written instructions, policies, and procedures.
Skill in operating a variety of office equipment, including desktop computer, copy machine, and telephone equipment.
Ability to type 55 wpm.
Ability to maintain and handle confidential information.
Ability to work under pressure and be multi-task oriented.
Must have a valid Utah Driver's License.
Must be able to pass a pre-employment background check.
Must be able to pass a driving record check.
Must be able to pass a pre-employment drug test.

Responsibilities

Composes and types routine letters and memoranda.
Answers routine correspondence or routes it to appropriate staff.
Answers routine questions and furnishes information.
Edits correspondence and reports.
Researches and prepares special reports, including gathering and summarizing data.
Organizes and expedites the flow of work through the department.
Schedules and prepares materials for meetings.
Coordinates all scheduling appointments.
Assists in coordinating administrative projects, tasks, and operations.
Acts as an intermediary between the Department Director and the public, including screening telephone calls, letters, and/or visitors.
Schedules meetings/appointments.
Organizes and maintains files/records for the Director and/or the department, following up on pending matters.
Schedules use of department facilities.
Prepares and maintains payroll and other personnel-related records and reports.
Prepares and processes invoices, purchase orders, and requisitions to purchase equipment, materials, and supplies.
Takes and transcribes meeting minutes.
Supervises other office personnel as needed.
Assists with preparation of routine reports.