Park Specialist

State of Oregon•Saint Paul, MN

4d•Onsite

About The Position

The Oregon Parks and Recreation Department (OPRD) is seeking a permanent, full-time Park Specialist to support the administrative, business, and program operations of an Oregon park or management unit. This role will work closely with the Park Manager, providing direct support and assisting with the ongoing management and overall direction of the park. The Park Specialist ensures effective daily operations, strong customer service, and successful implementation of park programs and initiatives. This is an exciting opportunity to help millions of visitors connect with top state parks across America, working alongside a dedicated, skilled, and passionate team of professionals.

Requirements

Two (2) years of experience as an administrative or program support specialist.
Interpretation of laws, rules, and regulations.
Administrative data collection and analysis.
Evaluation and explanation of administrative processes, operations, or projects.
Criminal record and driving record check must be completed that meets OPRD Criteria at the time of hire, and throughout employment.
Maintaining a valid driver’s license.

Nice To Haves

Demonstrated experience acting as a resource and supporting Team members in areas like payroll, policies, procedures, deadlines, training opportunities, benefits, required paperwork, and supply ordering.
Experienced in a reception setting creating a welcoming environment, providing clear communication and productive interactions with visitors, staff, and external contacts, maintaining professionalism and courtesy when responding to phone calls and written correspondence, and effectively explaining policies and rules related to programs, operations, or services.
Experience fulfilling office coordination responsibilities including maintaining physical and digital filing systems, data entry, inventory and ordering of office-related supplies, receiving shipments, monitoring service contracts for office equipment, and processing invoices and payments to vendors.
Experience maintaining confidentiality with sensitive information including HR and payroll forms, personal information, travel reimbursements, I-9 verification, employee onboarding, distribution and tracking issued equipment, keys, uniforms, etc.
Experience learning new software programs, adapting to changing workplace procedures, adjusting tasks to changing priorities, meeting deadlines, and adapting workflow to seasonal demands and fluctuating park needs.
Skill in gathering and organizing data, preparing and reviewing reports with high attention to detail.
Strong work ethic and organizational skills, meeting deadlines, identifying challenges, and implementing solutions to ensure efficient operations.
Experience working with medium-complex coding and billing processes, reviewing invoices for accuracy, gathering, analyzing, and organizing data efficiently, and supporting asset inventory programs.
Skilled in written communication: composing clear and concise emails, providing written instructions, and creating procedures or training materials.
Experience with Microsoft applications (Word, Excel, PowerPoint).

Responsibilities

Supporting administrative, business, and program operations of an Oregon park or management unit.
Working closely with the Park Manager, providing direct support.
Assisting with the ongoing management and overall direction of the park.
Ensuring effective daily operations.
Providing strong customer service.
Facilitating successful implementation of park programs and initiatives.
Acting as a resource and supporting team members in areas like payroll, policies, procedures, deadlines, training opportunities, benefits, required paperwork, and supply ordering.
Creating a welcoming environment in a reception setting.
Providing clear communication and productive interactions with visitors, staff, and external contacts.
Maintaining professionalism and courtesy when responding to phone calls and written correspondence.
Effectively explaining policies and rules related to programs, operations, or services.
Fulfilling office coordination responsibilities including maintaining physical and digital filing systems, data entry, inventory and ordering of office-related supplies, receiving shipments, monitoring service contracts for office equipment, and processing invoices and payments to vendors.
Maintaining confidentiality with sensitive information including HR and payroll forms, personal information, travel reimbursements, I-9 verification, employee onboarding, distribution and tracking of issued equipment, keys, uniforms, etc.
Learning new software programs, adapting to changing workplace procedures, adjusting tasks to changing priorities, meeting deadlines, and adapting workflow to seasonal demands and fluctuating park needs.
Gathering and organizing data.
Preparing and reviewing reports with high attention to detail.
Identifying challenges and implementing solutions to ensure efficient operations.
Working with medium-complex coding and billing processes.
Reviewing invoices for accuracy.
Gathering, analyzing, and organizing data efficiently.
Supporting asset inventory programs.
Composing clear and concise emails.
Providing written instructions.
Creating procedures or training materials.
Working with Microsoft applications (Word, Excel, PowerPoint).