Parish Secretary - St. Odilo Parish - Berwyn - Vicariate III

Archdiocese of Chicago•Berwyn, IL

1d•Onsite

About The Position

Assists in all functions of the parish office. Serves as the first point of contact for those calling and entering the parish office. Provides secretarial and general office support for parish staff. Prepares the weekly parish bulletin. Publicly supports and promotes the mission of the parish. Acts in accordance with Archdiocesan policies, procedures, and guidelines.

Requirements

High School graduate, GED or equivalent
Minimum of 3 years’ experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
Strong demonstrated knowledge of Microsoft Office products and CANVA graphic design
Familiarity with social media platforms and website software.
Excellent organizational and time management competencies.
Strong verbal and written communications, organizational, multi-tasking, and interpersonal skills.
Ability to work in team environment and has a “Service Mindset” when working with others.
Able to identify issues and propose recommendations/solutions.
Can be entrusted with highly confidential information.
Strong drive to achieve results.
Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.

Nice To Haves

Associate degree preferred

Responsibilities

Greet callers and guests, take messages, route calls, and forward parish emails as appropriate.
Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
Welcome visitors and meeting attendees while managing interaction to not allow visitors to monopolize more time than necessary for conducting business.
Perform office functions including, but not limited to, copying, scanning, faxing, filing, mail sorting and scheduling of meetings.
Record parishioner donations in ParishSoft (or similar software).
Maintain parish files in an orderly and timely fashion.
Follow Arch Records Retention guidelines.
Record sacramental records in ledgers (including received notifications), provide copies of sacramental certificates, and prepare sacramental certificates for new sacraments according to Archdiocesan guidelines and office policies and procedures.
Record Mass intentions according to Archdiocesan guidelines.
Receive and record payments for Mass intentions, sacraments (weddings, funerals, baptisms) and novenas per Archdiocesan and parish policies.
Create and submit weekly bulletin in CANVA.
Assist with weekly collection with remote deposit of checks, reconciling a balanced collection, and preparing weekly Mass collection bags.
Schedule monthly altar servers for all Masses and special services.
Train in VIRTUS program to learn compliance requirements for all employees and volunteers.
Prepare correspondence and reporting using Microsoft Office and Google Docs programs. May draft correspondence for pastor’s signature or policy and procedures for Operations Director.
Prepare special mailings and other projects.
Prepare and manage the parish calendar for all parish activities.
Maintain inventory of office supplies and sacramental certificates.
Assist in planning and executing parish events and meetings as appropriate.
Sign Confidentiality Agreement and practice discretion and respect privacy with all employees, parishioners and visitors, especially when dealing with personal, sensitive, financial, internal, and private matters.
Other duties assigned by the Pastor or Director of Operations, and fulfilling requests from the Religious Education Coordinator and Director of Music.