Parish Receptionist/Secretary

SS Peter and Paul School•Cary, IL

10d•Onsite

About The Position

The Part-Time Parish Receptionist/Secretary provides administrative, clerical, and receptionist support for the parish office. This position is responsible for maintaining parish records and databases, assisting parishioners and visitors, supporting sacramental recordkeeping, coordinating scheduling functions, and assisting with general parish operations in a professional, welcoming, and confidential manner.

Requirements

Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Friendly, welcoming, and service-oriented demeanor.
Ability to maintain confidentiality and handle sensitive information appropriately.
Proficiency with Microsoft Office, Google Workspace applications, email, databases, and standard office equipment.
Ability to work independently and collaboratively in a parish environment.

Nice To Haves

Previous office, administrative, or parish experience preferred.

Responsibilities

Answer parish telephones in a courteous and professional manner.
Welcome and assist parishioners, visitors, and volunteers with warmth and hospitality.
Respond to general inquiries and direct requests appropriately.
Maintain office organization and assist with general clerical duties.
Attend regular staff meetings.
Order and track office and ministry supplies through Amazon and other vendors.
Maintain accurate handwritten and electronic sacramental records.
Record sacraments celebrated at SS. Peter and Paul Parish.
Process sacramental notifications received from other parishes.
Send sacramental notifications to baptismal parishes for sacraments celebrated at the parish.
Respond to requests for sacramental records and certificates in a timely and confidential manner.
Assist with Religious Education (RE) registrations.
Process and record RE payments and related documentation.
Record weekend offerings and maintain accurate contribution records.
Process Mass intention requests and maintain scheduling records.
Ensure volunteer compliance with Virtus Safe Environment requirements in accordance with diocesan standards.
Prepare and maintain volunteer sign-in sheets.
Maintain parish calendars not assigned to other staff members.
Manage and update parish room scheduling calendars.