Parent Relations (Part-time)

Creation Village World School•Celebration, FL

32m•Onsite

About The Position

Creation Village World School (CVSW) is seeking a qualified receptionist who can assist with parent relations from 4:30pm to 6:30pm weekdays. The Parent Relations Manager is responsible for evening functions and supervision of the facility.

Requirements

Provide general administrative services including expense report processing, credit card reconciliation.
Provide general new employee setup duties including new hire paperwork.
Experience with phone systems, combined with the ability to handle calls, transfers, etc.
Coordinating and scheduling company functions/activities/lunches and business meetings/team and group meeting either in the office or outside
General office housekeeping to include the neatness/maintenance within the lobby area, conference rooms, as well as kitchen and break room facilities
Maintaining inventory, ordering stocking of all office supplies including shipping/receiving
A solid understanding for MS Office and general desktop applications and web browsers
Ability to hear the conversational voice, with or without a hearing aid
Ability to see and read newsprint with or without corrective lenses
Ability to speak and be understood under normal circumstances
Ability to lift and carry children and other items weighing up to 50 pounds
Use of arms, hands, legs, and feet with or without corrective devices to accomplish the job, including evacuation of the building during emergencies.

Nice To Haves

Professional telephone skills
Professional verbal and written communication
Two years experience with office supervision and reception
High level of technology proficiency specifically in Microsoft Office and Web Technologies
Bilingual (English-Spanish)

Responsibilities

Evening functions and supervision of the facility
Provide office support services to ensure efficiency and effectiveness
Answer all incoming calls and handle caller’s inquiries whenever possible
Re-direct calls as appropriate and take adequate messages when required
Greet, assist and/or direct visitors to the proper location
Pick up and deliver the mail
Assist in the planning and preparation of meetings, conferences conference telephone calls
Provide MS Office and secretarial support
Monitor the use of supplies and equipment to keep adequate inventory
Provide support for enrolled families
Manage billing and collections for CV enrolled families
Manage enrollment documentation and ongoing required child documentation
Develop and maintain a current and accurate filing system
Field and manage family questions regarding CV
Manage communications with enrolled families
Perform staff and internal support
Coordinate internal staff communication including internal newsletter for staff
Coordinate staff events and meetings
Assist in managing staff breaks
Support in assigned project based work