Paralegal

Haffner's•Lawrence, MA

13d•$80,000 - $105,000•Hybrid

About The Position

Haffner's is a prominent wholesale fuel distributor in New England, managing gas stations, convenience stores, car washes, and food service locations under the Haffner's brand across Massachusetts, New Hampshire, and Maine. They also offer heating oil, propane, and HVAC services to 45,000 customers. The company emphasizes family, integrity, and safety in its operations and culture, encouraging growth, innovation, and excellence. The Paralegal position supports the Legal Department in various functions including licensing, corporate governance, contracts, and legal operations.

Requirements

Bachelor's degree or paralegal certification required
Minimum of 3 years of experience in an in-house legal department or law firm
Experience in corporate governance, contract administration, and transactional support
Experience working with outside counsel, regulatory agencies, and cross-functional business partners
Proficiency with Microsoft Office Suite, Adobe Acrobat, and contract/document management systems
Strong analytical and organizational skills
Proven ability to manage multiple concurrent priorities in a fast-paced environment
Excellent written and verbal communication skills
Collaborative, service-oriented approach to cross-functional work
High level of professionalism, discretion and attention to detail

Responsibilities

Manage business licenses, permits, regulatory filings across multiple jurisdictions, including registrations, renewals, applications, inspections, reporting obligations, and compliance deadlines.
Coordinate with regulatory agencies, municipalities, outside consultants, and internal teams to resolve compliance issues and ensure timely completion of required actions.
Maintain centralized tracking systems, databases, and permitting activities.
Maintain corporate records, minute books, organizational documents, governance databases, and related records.
Prepare and file annual reports, entity registrations, foreign qualifications, and other required state filings across multiple jurisdictions.
Draft resolutions and support board and shareholder documentation.
Manage legal, matter tracking, compliance calendar management, and invoice processing.
Serve as the primary contact between the Legal Department and internal business partners to coordinate contract review and execution, manage documentation requests, and ensure consistent, timely follow-through on open legal matters.
Maintain the company contracts database, including tracking contract status, approvals, amendments, and renewals; proactively identify and flag upcoming expirations, notice periods, and critical deadlines.
Maintain organized files for property, leases, agreements, and transactions across document management systems, ensuring records, templates, and legal documents remain accessible and properly versioned.
Support transactional due diligence, including assisting in managing data rooms, analyzing documents, and preparing and organizing deal documentations for attorney review.
Conduct legal research and preparation of summaries, correspondence, and reports.
Identify and support opportunities to improve legal workflows, processes, and recordkeeping.
Perform other duties and special projects as assigned.