Paralegal

Vestar Properties Inc • Phoenix, AZ

46d • Onsite

About The Position

Vestar is seeking an experienced, detail-oriented Paralegal to join our in-house legal team. This mid-level role supports the Legal Department across commercial real estate transactions, litigation matters, and general corporate legal functions. The ideal candidate brings 3–5 years of paralegal experience, thrives in a fast-paced environment, and demonstrates strong initiative, organizational acumen, and a collaborative working style.

Requirements

• 3–5 years of paralegal experience, with meaningful exposure to commercial real estate or corporate transactions.
• Associate’s or Bachelor’s degree; paralegal certificate from an ABA-approved program preferred.
• Strong working knowledge of commercial real estate concepts, including leases, purchase and sale agreements, title insurance, and loan documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with document management systems.
• Exceptional written and verbal communication skills with high attention to detail; sharp contract-reading abilities.
• Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.

Nice To Haves

• Experience in an in-house legal department within a real estate, retail, or development company.
• Familiarity with Arizona real estate laws, regulations, and recording procedures.
• Notary Public commission in the State of Arizona (or ability to obtain).
• Experience working on multi-million-dollar real estate or other corporate transactions.

Responsibilities

• Assist attorneys in drafting, reviewing, and coordinating closing documents for acquisitions, dispositions, and financings.
• Conduct and review title searches, surveys, UCC searches, and due diligence materials; track and resolve due diligence matters.
• Prepare and organize closing binders, condition checklists, and transaction summaries.
• Coordinate with title companies, lenders, clients, and in-house and outside counsel throughout the transaction lifecycle.
• Maintain and update transaction tracking logs and critical-date calendars.
• Review active commercial lease agreements and monitor critical lease milestones, including renewal windows and expiration dates.
• Assist with drafting lease renewals, extensions and lease assignments; Coordinate with tenants, outside counsel, title companies, lenders and clients on leasing matters and documentation.
• Prepare auxiliary lease documents, including estoppel certificates, commencement date agreements and memorandum of leases.
• Draft and review correspondence with tenants, including consent letters, default notices and demand letters.
• Prepare and file entity formation, amendment and termination documents, foreign qualifications, annual reports, and other state and local filings.
• Maintain corporate minute books, entity records, organizational charts, and registered agent information.
• Obtain employer identification numbers (EINs), good standing certificates, and file FINCEN Beneficial Ownership reports.
• Draft, review, and track a variety of contracts, NDAs, vendor agreements, and correspondence.
• Manage and organize litigation files; maintain case chronologies and status reports
• Handle notarizations and coordinate execution of legal documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree