Paralegal, Subpoena Compliance

Raymond James•Saint Petersburg, FL

4d•Hybrid

About The Position

Under general supervision, uses specialized knowledge and skills obtained through experience, specialized training and certification to perform a variety of intermediate level litigation and regulatory support tasks, including assisting in organizing and analyzing documents and evidence and maintaining case files. May serve as a technical advisor to others. Guidance is provided to perform varied work that is somewhat difficult in nature, requiring some evaluation, originality and ingenuity to make moderately complex decisions. Resolves or recommends solutions to complex problems. Regular contact with internal customers and external providers of legal services is required to identify, research and resolve problems. Assist with national subpoena responses with Litigation Counsel: provide reporting information, determine whether service of process handled properly, coordinate with branch offices to obtain requested documentation, review documentation and redact privileged information, provide appropriate documents to requesting party, and correspond w/ requesting law firms and third-party service providers.

Requirements

Knowledge of Laws, legal codes, precedents, and government regulations.
Knowledge of Fundamental business practices and concepts that impact the success and profitability of the firm.
Knowledge of Intermediate level concepts, practices and procedures of the paralegal profession.
Knowledge of Basic investment concepts, practices and procedures used in the securities industry.
Knowledge of Principles of banking and finance and securities industry operations.
Knowledge of Financial markets and products.
Skill in Reviewing subpoenas and preparing responses.
Skill in Gathering, organizing, summarizing and indexing legal and supporting documentation.
Skill in Preparing discovery requests and responses, motions, subpoenas and other related documents.
Skill in Prioritizing multiple tasks and duties.
Skill in Assisting legal counsel at hearings and proceedings.
Skill in Maintaining calendar of deadlines and response dates.
Skill in Tracking expenses and comparing to budget.
Skill in Maintaining information in an automated case management system.
Skill in Operating standard office equipment and using required software applications.
Strong attention to detail and high-level of organization.
Ability to Evaluate legal documents for the appropriate level of response and escalation to Litigation Counsel.
Ability to Maintain confidential information.
Ability to Attend mediations and final hearings as deemed necessary by your assigned attorney.
Ability to Maintain professional currency.
Ability to Use analytical and critical thinking skills in reading, interpreting, analyzing and applying information from legal documentation and references.
Ability to Manage multiple tasks with changing priorities to meet deadlines in a fast paced environment with constant interruptions.
Ability to Communicate effectively, both orally and in writing.
Ability to Work independently as well as collaboratively within a team environment.
Ability to Handle stressful situations and provide a high level of customer service in a calm and professional manner.
Ability to Establish and maintain effective working relationships with others at all organizational levels.
Associates degree and a minimum of two (2) years of experience in a law firm or legal department in a financial planning, investment management or other financial services environment.
OR ~ An equivalent combination of experience, education, and/or training approved by Human Resources.

Nice To Haves

Paralegal certification is preferred.

Responsibilities

Provide legal support services to attorneys in the form of basic case research and preparation of legal and business communications.
Draft legal and business communications in support of attorneys, prepare legal documents and other correspondence both with and without attorney supervision.
Perform legal research with LexisNexis, WestLaw, and fact gathering.
Maintain a library of pre-approved form documents, contract clauses, templates, and historical documents, and add or revise material as needed.
Communicate with various business units to collect responsive documents and information.
Field questions from branch offices, follow-up on the suggested course of action from Litigation Counsel, and facilitate resolutions to requests for documentation.
Maintain calendar of deadlines and response dates.
Prepare standard letters and reports and help create initial drafts of documents for review.
May assist with litigation and dispute resolution.
Gather, organize, summarize, index, and maintain documents from various sources.
Perform legal research and assist in preparation of presentation materials.
Provide general support to attorneys, and assist with other related duties as required.
Maintain a library of preapproved documents, contracts and clauses, templates and historical documents and revise material as needed.
Create and maintain internal case databases, run searches on internal and external document databases and systems, cull relevant information from a variety of resources.
Reviews outside counsel and vendor invoices for discrepancies.
Assist in reviewing claims and preparing draft pleadings for review by legal counsel.
Gather, organize, summarize and index legal and supporting documentation for internal and external legal counsel.
Draft correspondence, discovery requests and responses, motions, subpoenas and other related documents.
Prepare and maintain trial notebooks and documents and may assist legal counsel at hearings and proceedings.
Research, compile information and assist in preparing responses to regulatory authorities.
Assist in reviewing outside counsel invoices and tracking actual expenses and comparing to budget.
Maintain the on-going status of cases in the case management system.
Assist other paralegals, as required.
Maintain currency in paralegal practices and methodologies.
Operate standard office equipment and uses required software applications.
Perform other duties and responsibilities as assigned.