FL-DEP-Office of General Counsel-Paralegal / Legal Secretary

LanceSoft • Tallahassee, FL

1d • Onsite

About The Position

The Florida Department of Environmental Protection’s Office of General Counsel is seeking an experienced Paralegal/Legal Secretary to provide litigation and administrative support to a team of three to four attorneys. The position supports attorneys throughout all phases of litigation by managing filings, case files, schedules, and legal documentation while helping ensure compliance with court deadlines and procedural requirements. The role requires accuracy, strong organization, and the ability to manage multiple priorities in a fast-paced legal environment.

This is an onsite position at 3900 Commonwealth Blvd., Tallahassee, Florida. The stated work schedule is Monday through Friday, 8:30 a.m. to 5:30 p.m. EST. The contract duration is October 26, 2026, through June 30, 2027.

Requirements

• Three to five years of experience as a paralegal, legal assistant, or legal secretary; the skills table specifies a minimum of three years.
• Associate or bachelor's degree required.
• Ability to speak and understand English.
• Experience supporting multiple attorneys simultaneously; supporting three to four attorneys is preferred.
• Knowledge of Florida court procedures, rules, and electronic filing systems.
• Experience filing documents with Florida Circuit Courts and the Division of Administrative Hearings (DOAH).
• Strong litigation support experience, including discovery, exhibits, and pleadings preparation.
• Experience communicating with judges' offices and Judicial Assistants.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience using Adobe Acrobat for document preparation and management.
• Exceptional organizational, time-management, and communication skills.
• Ability to handle confidential information professionally and discreetly.
• Prior experience in a litigation practice environment.
• Familiarity with court docketing systems and case management software.
• Experience preparing trial exhibits and hearing materials.
• Knowledge of e-filing requirements and court deadlines.
• Experience preparing legal documents and subpoenas.
• Experience preparing discovery requests and scheduling hearings, trials, and depositions.
• Experience formatting, finalizing, typing, and filing documents, and preparing letters and legal documents from drafts.
• Experience filing pleadings and motions with appropriate tribunals.
• Experience managing executive management daily calendars and travel arrangements.

Nice To Haves

• Experience working in the Florida court system is highly desired.
• Experience supporting three to four attorneys simultaneously is preferred.

Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.
• Format, proofread, finalize, type, and electronically file legal documents.
• Prepare correspondence, pleadings, motions, notices, subpoenas, and other legal documents from drafts and templates.
• File pleadings, motions, and other court documents with Florida Circuit Courts, DOAH, and other appropriate tribunals.
• Maintain and organize electronic and physical attorney case files.
• Manage attorney calendars and schedule hearings, depositions, mediations, trials, and client meetings.
• Coordinate with Judicial Assistants regarding scheduling and court matters.
• Assist attorneys with discovery requests, responses, and document production.
• Prepare exhibits, hearing binders, and other case-related documentation.
• Arrange service of process and track legal deadlines.
• Retain and schedule court reporters and obtain hearing and deposition transcripts.
• Monitor court dockets and case activities.
• Perform general administrative duties, including answering phones, coordinating travel arrangements, and supporting office operations.
• Assist with closing case files and records management activities.

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree