Paralegal II

Zachry Group•San Antonio, TX

2d•Onsite

About The Position

The Paralegal II provides experienced, hands-on support to Zachry's Legal Department, focusing primarily on litigation support and contract lifecycle management. The position works with in-house and outside counsel, business stakeholders, witnesses, and workflow owners to manage legal claims and lawsuits, organize matter-related information, and support contract formation and administration through Ironclad and its associated AI platform, Jurist. The role requires proactive follow-through, strong organization, accountability across multiple stakeholders, and discretion in handling sensitive legal matters. The position supports legal matters under attorney direction and is expected to operate with meaningful independence. It also supports development and improvement of contract workflows, templates, playbooks, data quality, and process controls. Success requires disciplined follow-up, effective use of technology and data to manage workflows, and responsive service to the Legal Department and business partners.

Requirements

3–5+ years of substantive paralegal experience supporting contracts, contract management, litigation, claims, or a comparable combination of those areas.
Demonstrated experience with contract formation and contract administration, including contract language review, issue identification, redlining, and coordination of review and approval processes.
Demonstrated litigation support experience, including organizing pleadings and legal notices, document collection, discovery and subpoena response support, witness coordination, and interaction with outside counsel.
Strong organizational and project-management skills, including the ability to manage concurrent matters and follow through on deadlines and open items.
Excellent written and verbal communication skills, including judgment and confidence to follow up professionally with attorneys, senior stakeholders, and business partners.
Strong attention to detail and ability to maintain accurate status information, documentation, and records.
High degree of discretion, integrity, professionalism, and sound judgment in handling confidential and sensitive information.
Ability to work independently, identify issues proactively, escalate appropriately, and collaborate effectively in a team-oriented legal department supporting multiple complex business units.
Ability to communicate effectively in person, by telephone, by video conference, and in writing; use a computer and standard office equipment; review, draft, and analyze documents for extended periods; and perform work requiring concentration, judgment, and attention to detail.
May occasionally need to lift, carry, or move objects safely.

Nice To Haves

Experience with contract lifecycle management technology; Ironclad experience is strongly preferred.
Experience using AI-enabled legal technology is preferred.
Bachelor's degree and/or paralegal certificate preferred; equivalent relevant education and experience may be considered.

Responsibilities

Coordinate communications and matter activity among in-house counsel, outside counsel, business stakeholders, witnesses, and other participants in legal claims and lawsuits.
Receive, organize, maintain, and track legal notices and matter documents, including pleadings, subpoenas, discovery requests, correspondence, and case materials.
Coordinate witness meetings and interviews, including scheduling, document preparation, follow-up, and logistics.
Search for, gather, organize, and preserve documents and information responsive to discovery requests, subpoenas, investigations, and other legal requests under counsel direction.
Assist counsel with matter chronologies, factual development, document review, issue identification, and materials used to develop legal analysis and strategy.
Maintain accurate matter files, tracking tools, deadlines, and supporting documentation, and promptly escalate issues requiring attorney attention.
Protect confidential, attorney-client privileged, and attorney work-product information in accordance with Legal Department requirements.
Administer and support contract formation, review, approval, execution, and implementation workflows in Ironclad and its associated AI platform, Jurist.
Develop and maintain contract lifecycle management workflows, including workflows for engineering, procurement, and construction contracts.
Review and redline initial contract drafts to identify language that does not conform to approved or preferred terms and conditions, and escalate substantive legal issues to counsel.
Monitor workflow activity and status to promote timely completion, accurate reporting, and accountability among contract formation participants.
Conduct daily workflow audits to identify matters open longer than 14 days or otherwise behind established turnaround expectations.
Engage workflow owners through the Ironclad activity feed to determine causes of delay, identify obstacles, document follow-up, and advance workflows.
Ensure inactive, abandoned, or obsolete workflows are appropriately paused, reassigned, or closed, with professional follow-up to reinforce established lifecycle processes.
Provide the General Counsel with detailed status reporting for delayed workflows, including owner, days outstanding, reason for delay, recommended next action, and escalation needs.
Maintain documented outreach and follow-up for delayed workflows.
Ensure no workflow remains inactive for more than 30 days without a documented status, resolution plan, pause, reassignment, or closure.
Assist with workflow improvements, data quality, templates, playbooks, and process controls to improve consistency, efficiency, and visibility across the contract lifecycle.