Paralegal II

Zachry Group•San Antonio, TX

2d•Onsite

About The Position

The Paralegal II provides experienced, hands-on support to Zachry's Legal Department, primarily in litigation support and contract lifecycle management. The role works with in-house counsel, outside counsel, business stakeholders, and workflow owners to manage legal claims and lawsuits, organize and collect matter-related information, and support contract formation and administration through Ironclad and its associated AI platform, Jurist. The successful candidate is proactive, highly organized, comfortable driving accountability among multiple stakeholders, and able to handle sensitive legal matters with sound judgment and discretion. This position is intended for an experienced paralegal who can operate with meaningful independence while working under attorney direction. Success requires disciplined follow-up, comfort using technology and data to manage legal workflows, and a service-oriented approach to helping the Legal Department and its business partners move matters forward efficiently and accurately. The position is based in San Antonio, Texas, and works primarily in a professional office environment. The role requires effectiveness in a fast-paced, high-accountability business environment, management of confidential and time-sensitive matters, collaboration across functions and locations, and responsive legal support to business partners and project teams.

Requirements

3–5+ years of substantive paralegal experience supporting contracts, contract management, litigation, claims, or a comparable combination of those areas.
Demonstrated experience with contract formation and contract administration, including review of contract language, issue identification, redlining, and coordination of review and approval processes.
Demonstrated litigation support experience, including organization of pleadings and legal notices, document collection, discovery and subpoena response support, witness coordination, and interaction with outside counsel.
Strong organizational and project-management skills, with the ability to manage numerous concurrent matters and follow through on deadlines and open items.
Excellent written and verbal communication skills, including the judgment and confidence to follow up professionally with attorneys, senior stakeholders, and business partners.
Strong attention to detail and ability to maintain accurate status information, documentation, and records.
High degree of discretion, integrity, professionalism, and sound judgment when handling confidential and sensitive information.
Ability to work independently, identify issues proactively, escalate appropriately, and collaborate effectively in a team-oriented legal department supporting multiple complex business units.

Nice To Haves

Experience with Ironclad is strongly preferred.
Experience using AI-enabled legal technology is preferred.
Bachelor's degree and/or paralegal certificate preferred; equivalent relevant education and experience may be considered.

Responsibilities

Coordinate communications and matter activity among in-house counsel, outside counsel, business stakeholders, witnesses, and other participants in connection with legal claims and lawsuits.
Receive, organize, maintain, and track legal notices and matter documents, including pleadings, subpoenas, discovery requests, correspondence, and other case materials.
Coordinate witness meetings and interviews, including scheduling, document preparation, follow-up, and logistical support.
Search for, gather, organize, and preserve documents and information responsive to discovery requests, subpoenas, investigations, and other legal requests under counsel direction.
Assist counsel with matter chronologies, factual development, document review, issue identification, and other materials used to develop legal analysis and strategy.
Maintain accurate matter files, tracking tools, deadlines, and supporting documentation, and promptly escalate issues requiring attorney attention.
Protect confidential, attorney-client privileged, and attorney work-product information in accordance with Legal Department requirements.
Administer and support contract formation, review, approval, execution, and implementation workflows in Ironclad and its associated AI platform, Jurist.
Develop and maintain contract lifecycle management workflows, including workflows supporting engineering, procurement, and construction contracts.
Review and redline initial contract drafts to identify language that does not conform to approved or preferred contract terms and conditions, and escalate substantive legal issues to counsel.
Monitor workflow activity and status to promote timely completion, accurate reporting, and accountability across contract formation participants.
Conduct daily workflow audits to identify matters open longer than 14 days or otherwise behind established turnaround expectations.
Engage workflow owners through the Ironclad activity feed to determine causes of delay, identify obstacles, document follow-up, and help advance workflows.
Ensure inactive, abandoned, or obsolete workflows are appropriately paused, reassigned, or closed so system status remains accurate.
Follow up professionally with legal counsel and other workflow participants, regardless of seniority, to reinforce compliance with established lifecycle processes.
Provide the General Counsel with detailed status reporting on delayed workflows, including workflow owner, days outstanding, reason for delay, recommended next action, and escalation needs.
Maintain documented outreach and follow-up efforts for delayed workflows.
Ensure no workflow remains inactive for more than 30 days without a documented status, resolution plan, pause, reassignment, or closure.
Assist with workflow improvements, data quality, templates, playbooks, and process controls to improve consistency, efficiency, and visibility across the contract lifecycle.