Paralegal/Assistant, North America

CHEP•Atlanta, GA

12d•Hybrid

About The Position

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model. The Paralegal/Assistant, North America provides legal, organizational, administrative, and project support to members of our Americas Legal team. This person will perform complex legal/secretarial/administrative duties, which involve contact and exposure with all levels of management and outside counsel. Support will include legal matters of varying levels of risk, necessitating the highest level of diplomacy, confidentiality, discretion, and judgment. Must be highly multitasked to meet compressed timelines and able to work long and flexible hours during special projects. Must be self-motivated, able to handle detailed projects independently, willing to learn, able to take on special projects and be good at problem solving.

Requirements

Ability to interact professionally and confidentially with all levels of management and staff
Strong organizational and time management skills
Ability to take direction without follow up
Strong teamwork and team synergy skills required
Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions
Exhibit good judgment and decision-making skills
Ability to meet tight deadlines, shift gears quickly, and work well under pressure
Strong verbal and written communication skills
Ability to work independently without supervision, be self-directed and demonstrate initiative
Must possess a high level of confidentiality, business and work ethic, and discretion
Ability to work overtime, if needed
High level of proficiency with technology including Microsoft Office Suite applications, Coupa, Brightflag and internet research tools

Nice To Haves

Paralegal certification
Creating and maintaining client and matter list
Filing documents (correspondence, notes, drafts, discovery, pleadings, etc .)
Organizing files and documents
Creating and maintaining hard copy files when necessary
Calendaring events upon request
Drafting routine correspondence
Drafting engagement letters
Regular (weekly) meeting with Americas Legal team members regarding upcoming tasks, events, deadlines and following up on status of pending tasks
Reviewing documents for information and/or privilege
Preparing reports based on review of documents and other research.
Assisting with preparation of legal filings
College degree is desirable or 8+ years previous Legal/Administrative Assistant experience
Complete and solid knowledge of MS Office, i.e., Word, Excel, PowerPoint, and Outlook

Responsibilities

Performs various legal administrative functions executing processes designed to manage legal risk. Examples include executing our legal hold process, processing settlement agreements, preparing legal correspondence, supporting litigation discovery and case preparation, maintaining calendars and schedules, making meeting arrangements, interacting with managers, internal and external counsel, court staff and law enforcement officials.
With support from internal and external legal, preparing and completing legal documents and filings for routine matters such as bankruptcy, subpoenas, garnishments, and others as needed.
Manages legal matters in Company’s billing and matter management systems; Manages invoice processing; Handles copying, faxing, general mail/correspondence and monitoring of the Legal email box for the Americas.
Creates quality presentation materials, reviews and appropriately edits presentations, coordinates the development of materials and works effectively with appropriate individuals and conducts follow-up for various projects and ongoing tasks and responsibilities.
Adheres to demanding timelines, maintains communication with other departments/individuals, external counsel and conducts follow-up for various projects and ongoing tasks and responsibilities.
Manages internal and external requests and works closely with all departments, as appropriate, to ensure excellent communication, follow-up, and the delivery of quality work to internal and external clients.
Assists in the achievement of overall corporate goals and objectives by working with management and other departments on special project.
Performs other duties as necessary to meet corporate objectives.